Accounting Assistant

Department: Accounting

Position: Accounting Assistant

Salary Range: 50-60k/yr

Employment Type: Full-Time

Work Arrangement: On-Site

Schedule: Monday–Friday two Saturdays per month

Reports To: Property Accountant Leader

Position Summary

The Accounting Assistant will provide day-to-day operational support to the Accounting Department, helping ensure accounting transactions, tenant records, security deposits, invoices, banking activities, and supporting documentation are processed accurately and kept up to date.

The purpose of this position is to provide dedicated support for recurring accounting and administrative responsibilities, helping the department maintain accurate records, complete daily tasks on time, and improve overall organization and workflow.

Key Responsibilities

Tenant Accounting & Yardi

Tenant Ledger Group, Confirm Deposit Label & Yardi Move-Ins

• Post charges and credits to tenant ledgers
• Enter and apply tenant receipts
• Assist with tenant ledger maintenance and corrections
• Monitor and process requests received through the Tenant Ledger Group
• Monitor and process items under the Confirm Deposit label
• Process tenant move-ins in Yardi
• Maintain supporting tenant accounting documentation

Security Deposits

SD Letters, Sub-Accounts & Deposit Accounting

• Open and close tenant security deposit sub-accounts
• Fund newly opened security deposit sub-accounts
• Monitor the Security Deposit Master Account and maintain a zero balance after funds are properly allocated
• Maintain required security deposit documentation, including W-9s
• Prepare security deposit letters
• Process Deposit Accounting in Yardi
• Assist with security deposit records and reconciliations
• Maintain organized supporting documentation for security deposit activity

Accounts Payable

• Assist with Accounts Payable processing
• Download invoices and bills from vendor portals, including PSE&G
• Organize and save invoices and supporting documentation in Google Drive
• Upload and organize documentation in SmartAP
• Assist with invoice entry and follow-up as needed
• Help ensure invoices are properly documented and processed on time

Banking - CheckScanner & Positive Pay

• Deposit checks using CheckScanner
• Save deposit reports in the appropriate Google Drive folders
• Maintain required hard-copy deposit files
• Add issued checks to Positive Pay
• Maintain supporting documentation for check deposits and banking activities

Document Management

• Scan accounting documents received by mail
• Review, rename, organize, and save documents according to company naming standards
• Maintain organized Google Drive folders and accounting records
• Ensure documents are filed in the appropriate property, tenant, vendor, or accounting folders
• Ensure accounting documentation is complete and easily accessible

Reporting & General Accounting Support

• Assist with Excel reports and accounting schedules
• Support recurring accounting reports and data organization
• Assist with reconciliations and supporting documentation as assigned
• Identify missing documentation or incomplete items and follow up as needed
• Assist with other accounting projects and recurring tasks as needed

Required Skills & Qualifications

• Basic accounting knowledge and understanding of accounting principles
• Understanding of Income Statements, Trial Balances, account classifications, debits, and credits
• Intermediate Excel skills
• Strong computer skills and ability to work efficiently across multiple systems
• Comfortable using keyboard shortcuts, spreadsheets, Google Drive, and cloud-based applications
• Comfortable working with numbers and financial information
• Ability to learn new software, systems, and processes quickly
• Strong organizational and problem-solving skills
• Strong attention to detail and accuracy
• Ability to prioritize multiple responsibilities and meet deadlines
• Good written and verbal communication skills

Preferred Qualifications

• Previous accounting or bookkeeping experience
• Accounting, Finance, Business, or related associate education
• Experience with property management or real estate accounting
• Yardi experience
• Experience with Google Workspace
• Experience using AI tools such as ChatGPT for productivity, organization, reporting, and data-related tasks

Key Qualities

The ideal candidate is:

• Organized and detail-oriented
• Logical and comfortable working with numbers
• A fast and self-directed learner
• Responsible and dependable
• Able to multitask and prioritize effectively
• Comfortable working in a deadline-driven environment
• Able to understand urgency and adjust priorities when necessary
• Proactive in identifying missing information or incomplete tasks
• Able to follow established procedures and maintain accurate documentation

Benefits

• Free Gym access
• Access to Private Rooftop Lounge
• Coworking
• 10 days PTO policy
• Rent Discount for Employees after 90 days
• 6 paid company holidays
• 80% employer sponsored Horizon Health medical, dental, vision plans

Physical Requirements

• Must be able to sit or stand for extended periods of time
• Ability to lift and carry up to 25 pounds
• Must have good vision and hearing abilities
• Must be able to climb stairs up to 5 floors and walk long distances throughout a property
• Must be able to demonstrate and show apartments to potential tenants
• Must be able to operate and use various office equipment and software

Equal Opportunity Employer

Our company is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. We are committed to providing a work environment that is free from discrimination and harassment and where employees are treated with respect and dignity. We believe that diversity, equity, and inclusion are critical to our success as a company and strive to create a workplace that reflects the communities we serve. All qualified applicants will receive consideration for employment without discrimination.

Salary: $50,000-$60,000k/year