What are the responsibilities and job description for the Assistant Wedding Coordinator position at Golden Coast Event Planning?
Assistant Wedding CoordinatorJob Overview
Are you passionate about creating unforgettable wedding experiences and providing exceptional customer service? We are seeking an energetic and detail-oriented Assistant Wedding Coordinator to join our dynamic team. In this role, you will support the planning and execution of weddings, ensuring every detail aligns perfectly with clients’ visions. Your enthusiasm, organizational skills, and ability to manage multiple tasks will help make each celebration a memorable success.
This paid position offers a fantastic opportunity to grow within the vibrant event and hospitality industry, working alongside experienced professionals dedicated to excellence.
Duties
- Assist lead wedding coordinators in planning and coordinating all aspects of wedding events from initial consultation to post-event wrap-up
- Support venue setup, including arranging décor, catering stations, and guest seating to ensure a seamless event flow
- Communicate effectively with clients, vendors, and staff to confirm details, timelines, and special requests
- Help manage event timelines, ensuring all activities stay on schedule and issues are promptly addressed
- Assist with vendor coordination for services such as catering, entertainment, and rentals
- Support upselling of additional services or packages to enhance client experiences
- Maintain organized records of contracts, budgets, vendor contacts, and event details
- Provide excellent guest services by addressing inquiries and ensuring guests’ needs are met throughout the event
Skills & Qualifications
- Exceptional customer service skills with a friendly, professional demeanor
- Strong time management and organizational skills, with the ability to manage multiple events
- Background in events management, banquet operations, catering, or hospitality (hotels/restaurants preferred)
- Familiarity with venue setup procedures
- Experience in guest services or fundraising is a plus
- Excellent communication skills for working with clients, vendors, and team members in fast-paced environments
Requirements
- Weekend availability is required (most events take place on Saturdays and Sundays)
- Reliable personal vehicle required for travel to event locations
- Mileage reimbursement provided for work-related travel
- Ability to travel to wedding venues throughout Monterey, Carmel, Big Sur, Aptos, and surrounding areas
- Reliable computer and internet access required for remote administrative tasks
- Ability to lift and carry event materials and assist with physical setup as needed
Schedule & Availability
This is a seasonal, part-time position with hours that vary based on event bookings.
All administrative and desk work will be performed remotely, offering flexibility with personal schedules. However, weekend availability is required, as most events take place on Saturdays and Sundays, with occasional weekday events as needed.
Closing
Join us in crafting beautiful weddings that create lifelong memories. This role offers a lively, hands-on environment where your enthusiasm and organizational talent can truly shine. If you’re ready to grow your career in events and hospitality while helping bring wedding visions to life—we’d love to hear from you.
Pay: $18.00 - $20.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $18 - $20