Medical Office Manager

Office Manager & Admissions Coordinator — Job SummaryWe are seeking a highly organized, compassionate, and detail-oriented Office Manager & Admissions Coordinator to oversee the daily administrative and client-intake operations of our outpatient mental health counseling clinic. This role ensures smooth front-office functioning while serving as the first point of contact for prospective clients, referral sources, and community partners.Daily responsibilities include managing the client admissions process, verifying insurance benefits, coordinating intake appointments, maintaining clinical schedules, answering client inquiries, processing paperwork, reviewing bills and accounts payable, and supporting staff with administrative needs. You will also oversee general office operations, maintain supplies, coordinate payroll, and ensure the clinic environment remains professional, efficient, and welcoming.Our ideal candidate has at least three years of administrative or client-facing experience—preferably in healthcare or behavioral health—and excels at multitasking in a fast-paced clinical setting.Duties and ResponsibilitiesAdmissions CoordinationServe as the primary contact for new clients, returning clients, and referral sourcesConduct initial phone screenings to determine service needs and scheduling optionsVerify insurance eligibility and behavioral health benefits prior to intakeCoordinate intake appointments with clinicians; manage cancellations and waitlistsCollect and process required intake forms, consent documents, and demographic dataMaintain accurate client records in the electronic health record (EHR) systemCommunicate with clinical staff regarding new admissions, caseload changes, and scheduling updatesOffice ManagementOversee daily front-office operations to ensure the clinic runs smoothlyManage staff schedules, meetings, and appointment calendarsReview and process accounts payable; assist with budgeting and financial trackingSupport payroll preparation and timesheet accuracyOrganize, maintain, and restock office and clinical supplies; place orders as neededEnsure timely payment of invoices and coordinate with vendors and service providersProvide excellent in-office support to clients, families, and visitorsAssist with planning staff meetings, trainings, and clinic eventsRequirements and QualificationsHealthcare or behavioral health coursework a plusProficient with Microsoft Office Suite and comfortable learning EHR systemsPrior experience in administrative, customer service, admissions, or healthcare office rolesUnderstanding of insurance verification and basic office accounting principlesExcellent communication, professionalism, and organizational abilitiesAbility to maintain confidentiality, manage sensitive information, and operate calmly in a clinical environment

Salary : $38 - $43