Executive Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role is vital in managing administrative tasks, coordinating projects, and providing exceptional executive support. The ideal candidate will demonstrate proactive problem-solving skills, exceptional communication abilities, and a passion for creating efficient workflows. Join us to be a key contributor in a fast-paced environment where your organizational talents will shine!

Duties

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, reports, and correspondence with high accuracy and attention to detail.
• Organize and coordinate company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Manage office operations including filing systems, data entry, bookkeeping with QuickBooks, and maintaining office supplies inventory.
• Handle multi-line phone systems with professionalism and courtesy, practicing excellent phone etiquette while directing calls efficiently.
• Assist with project coordination by tracking deadlines, preparing status reports, and supporting team collaboration efforts.
• Support personal assistant duties such as travel arrangements, expense reporting via DocuSign or similar platforms, and other special assignments as needed.

Requirements

• Proven experience in an executive administrative or office management role with a strong background in clerical tasks and customer service.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills along with proofreading and transcription experience to produce polished documents swiftly.
• Familiarity with bookkeeping software such as QuickBooks and basic office management procedures including filing and front desk responsibilities.
• Exceptional communication skills with professional phone etiquette across multi-line phone systems.
• Ability to handle confidential information discreetly while maintaining a high level of accuracy in all work performed.
• Experience supporting executives or high-level professionals as a personal assistant is preferred but not required. Join our team as an Executive Administrative Assistant to play a pivotal role in supporting our leadership while advancing your career in a vibrant and supportive environment!

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Paid time off

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• Las Vegas, NV 89101 (Required)

Work Location: In person

Salary : $25 - $35