What are the responsibilities and job description for the Senior Finance Executive position at Gogoprint Pte. Ltd.?
Position Title: Senior Finance Executive
Department: Accounting & Finance
Location: Kuala Lumpur (PHILEO DAMANSARA 1)
Position Summary:
The Senior Finance Executive is responsible for managing Gogoprint’s financial transactions, including income and expenses, and ensuring effective oversight of cash flow and working capital. This role is critical in maintaining accurate, timely financial reporting in compliance with IFRS standards, performs daily and monthly accounting tasks and ensures that all financial statements and related work are presented fairly, accurately, and in all material respects. This position also contributes to internal control improvements to support strategic business decisions.
Key Responsibilities:
Payment and Invoice Processing: Oversee the processing and verification of payments, invoices, and receipts. Monitor and reconcile bank transactions to ensure timely processing of customer payments and corresponding order fulfillment for production.
E-Invoicing: Handle and process e-invoices, e-credit notes, and e-debit notes between the company’s billing system and the Inland Revenue Malaysia e-Invoice Portal, ensuring accurate data transmission, daily reconciliation, and compliance with relevant financial and e-Invoice regulations.
Monthly Financial Close and Reporting: Maintaining a full set of accounts, including but not limited to managing the monthly closing of accounts, ensuring the preparation and accuracy of balance sheets, profit & loss statements, and cash flow reports. Prepare journal entries and post transactions across AR, AP, Assets, Bank, and Cash accounts, ensuring proper reconciliation and compliance with financial policies.
Account Reconciliation: Perform regular reconciliation of accounts payable (AP), accounts receivable (AR), and other financial statements. Ensure that all balances are accurate and that collections from customers and payments to suppliers are made on time.
Audit & Tax Support: Serve as the primary point of contact for auditors, tax agents, bankers, and government bodies. Assist in the preparation and submission of required financial documents for audits, GST filings, corporate tax, and other statutory reports.
Team management: Lead and mentor junior accounting staff, providing support and guidance in daily operations and professional development.
Payroll Management: Manage the monthly payroll process, ensuring accurate and timely salary disbursements.
Process and system improvements: Assist in the development of improvements to Gogoprint’s accounting systems and processes. E.g. automated reconciliation, e-Invoice system, etc.
Ad-Hoc Responsibilities: Perform any other ad-hoc financial or accounting tasks and projects as required by management. Flexibility to handle unexpected tasks and contribute to other business needs as they arise
Education: Bachelor’s degree. Accounting certificate preferred but not required
Experience: At least 4 years of experience
Attitude: Independent, learning-oriented, detail-oriented, team player, integrity and ethics, collaborative spirit.