Office Manager

Our Mission:

Through inspired engineering and design, we deliver outstanding solutions that positively impact lives. We use an interdisciplinary development process that combines our diverse engineering experience with creative industrial design solutions. We succeed when our partners succeed – it’s all about solving the most complex challenges by creating transformative technology.

Our Culture and People:

At Goddard, our most important asset is our people. We don't just work together; we thrive together. We foster a culture of collaboration, continuous learning, and mutual support. We believe in taking exceptionally good care of each other because great teams build great solutions. If you are someone who embodies the values of accountability, inspiration, dedication, efficiency, innovation, integrity, quality, and reliability, we want you on our team. Come be a part of a workplace where your ideas are valued, your growth is encouraged, and your contributions make a real impact. Join us in shaping the future of transformative technology – together.

The Role:

• Goddard is seeking a highly organized and personable Office Manager with at least 2 years experience in field to be the face of our office and ensure smooth day-to-day operations. This role combines front-desk responsibilities with administrative, operational, and light financial support. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced environment.

Responsibilities:

Workplace Operations

• Greet and assist all visitors, clients, and vendors in a professional and friendly manner
• Manage office entry and check-in process
• Coordinate visitor schedules and notify staff of arrivals
• Maintain a clean, organized, and welcoming reception area
• Receive, sort, and distribute incoming mail and packages
• Prepare and ship outgoing packages (FedEx, UPS, USPS, etc.)
• Maintain office supplies and coordinate orders as needed
• Support general office organization and daily operations
• Assist with planning and coordinating internal meetings and office events
• Manage conference room scheduling and setup
• Coordinate catering, materials, and logistics for events

Administrative & Financial Support

• Assist with client billing and invoicing processes
• Track and organize invoices, receipts, and basic financial records
• Support administrative tasks such as data entry, document preparation, and filing
• Collaborate with leadership on operational needs

Additional Responsibilities

• Optimize office layouts and improve organization systems as needed
• Maintain security systems, including badge access and visitor logs, ensuring compliance with safety protocols
• Collaborate with IT to coordinate maintenance and upgrades of office equipment

Qualifications:

• 2 years of experience in a receptionist, office coordinator, or office manager role
• Strong organizational and multitasking skills
• Strong interpersonal and leadership skills to guide, support, and manage staff and clients
• Adaptability and problem-solving mindset
• Proficiency with Microsoft Office, Google Workspace, or similar tools
• Experience with invoicing or billing systems is a plus
• Ability to work independently and take initiative

Our Benefits:

Flexible Time Off: Benefit from our generous flexible time off policy. We also provide sick leave and bereavement time because we understand that not all time off is for fun.

Retirement Savings: Invest in your future with a 401(k)-retirement plan. Goddard contributes 3% of your annual salary directly into your 401(k) account—regardless of your own contributions.

Health Coverage: Access to comprehensive medical, dental, and vision insurance for you and your family. Goddard contributes 80% of monthly premiums for all medical plan options.

Family Support: To take the time you need to welcome the newest member of your family, Goddard offer 6 weeks fully paid parental leave with support of PFML state programs.

Company Engagement: Engage with your colleagues through a variety of regular company and team events, including weekly social hours, Athletic Club outings, and department outings.