Project Accountant

Company Description

Gilsanz Murray Steficek (GMS) is a structural engineering and building envelope consulting firm focused on delivering integrated, practical solutions for complex building projects. The firm provides comprehensive consulting services in structural engineering, building envelope, roofing, and inspection for a wide range of project types. Its portfolio includes award-winning towers, cultural and educational facilities, healthcare and housing projects, sports venues, transportation facilities, retail spaces, and special structures across the U.S. and internationally. GMS employs about 100 professionals, including structural engineers, building envelope architects, and inspectors, with many licensed experts and partners authorized to practice in all 50 states, Washington D.C., the U.S. Virgin Islands, and Puerto Rico. Headquartered in New York City with additional offices in Los Angeles CA, Bloomfield NJ, and Stamford CT. GMS offers comprehensive employee benefits.

Role Description

This is a full-time, on-site Project Accountant role based in the New York City Metropolitan Area. The Project Accountant manages day-to-day accounts receivable and billing processes. This role plays a key part in handling all aspects of the company’s billing and invoicing processes and maintaining accurate project records, supporting all project accounting processes, and ensuring timely billing and client communications. The ideal candidate is highly detail-oriented, organized, and comfortable handling large volumes of data in a fast-paced environment.

Key Responsibilities

• Directly involved in ensuring accurate setup and maintenance of projects in Deltek Vantagepoint
• Facilitate communication with project managers and clients to review proposals, contracts, billing requests, fee reviews, ensuring alignment on all project-related financial matters
• Prepare and process a high volume of client invoices in collaboration with Project Managers, ensuring accuracy and adherence to billing requirements
• Review, audit, and process employee expense reports in Deltek Vantagepoint
• Review and process subconsultant invoices and ensure timely processing and payment in accordance with contract terms.
• Ensure all billable items are correctly recorded and billed to the client.
• Submit invoices to clients in a timely and efficient manner
• Reconciling billing discrepancies by investigating errors or disputes and coordinating with internal teams or clients to resolve them
• Manage accounts receivable, track client payments, and follow up on overdue payments.
• Attach and maintain backup documentation and receipts in Deltek Vantagepoint
• Review and issue lien waivers and purchase orders and documentation
• Manage and organize large volumes of electronic accounting records
• Respond promptly to requests from clients and internal team members
• Provide backup support for accounting functions during staff absences
• Upload monthly invoices to client portals (as a back-up)

Required Qualifications

• Bachelor’s or Associate degree
• 2 years of accounting and/or billing experience
• Proficiency with Microsoft Office, especially Excel
• Strong written and verbal communication skills
• Capable of handling confidential financial information with professionalism and discretion

Preferred Qualifications

• Experience with project-based accounting software
• Experience with project accounting, billing, or expense reporting
• Construction, engineering, or professional services accounting experience a plus

Core Competencies

• Highly organized with exceptional attention to detail
• Strong commitment to accuracy in billing, invoicing, and accounting records
• Ability to prioritize multiple tasks, meet deadlines, and perform effectively in a fast-paced and high-volume environment
• Strong analytical, problem-solving, and account reconciliation skills
• Proficient in managing and maintaining both electronic and physical records
• Customer-focused professional with the ability to build and maintain positive relationships

with clients, project teams, and internal stakeholders.

• Positive, professional attitude with a willingness to learn and assist where needed
• Strong work ethic and collaborative mindset

Please apply with your cover letter - we read them!

Compensation: $80,000 - $95,000 (commensurate with education, experience and performance)

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Profit sharing

Work Location: In person

Salary : $80,000 - $95,000