Administrative Assistant

Company Overview:

At GMEC-EMT, our mission is to empower individuals with the knowledge, skills, and confidence to excel in the field of Emergency Medical Services (EMS), as well as in First Aid and CPR. We are dedicated to providing comprehensive, high-quality training programs that prepare our students to deliver exceptional care in diverse and challenging environments. Guided by our commitment to excellence, professionalism, and compassion, we strive to be the leading provider of EMS, First Aid, and CPR education, fostering a culture of lifelong learning and service within our community.

We are seeking a dedicated and organized Administrative Assistant to join our team and support our operations on a part-time basis.

Job Summary:

The Part-Time Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This role requires someone detail-oriented, organized, and capable of managing multiple tasks efficiently. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to handle various administrative duties. This position will report directly to the Office Manager.

Key Responsibilities:

• Answer and direct phone calls, take messages, and handle correspondence
• Greet and assist visitors and clients in a professional manner
• Manage and organize office documents, files, and records
• Schedule and coordinate courses with clients and instructors
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute emails, memos, and other forms of communication
• Assist in the preparation of regularly scheduled reports
• Order and maintain office supplies inventory
• Handle incoming and outgoing mail and packages
• Provide support in the creation of presentations, spreadsheets, and other documents
• Perform data entry and update databases as needed
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking
• Collaborate with team members to ensure smooth office operations
• Perform other related duties as assigned

Qualifications:

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus
• Proven experience as an administrative assistant or in a similar role
• Proficiency in MS Office (MS Excel and MS Word, in particular) or Mac equivalent.
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Experience with office management software (e.g., MS Office, Google Workspace) and familiarity with office equipment (e.g., printers, copier, scanner)

Job Type: Part-time

Pay: $18.00 - $20.71 per hour

Expected hours: 18 – 24 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Day shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Fairhaven, MA 02719 (Required)

Ability to Relocate:

• Fairhaven, MA 02719: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $21