AIRPORT FINANCE AND ADMINISTRATIVE COORDINATOR (2663)

PURPOSE OF CLASSIFICATION: The purpose of this classification is to provide customer service, process financial documentation/information, and maintain financial records relating to an assigned department/division.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Coordinates customer account activities; opens/closes accounts and answers questions regarding accounts; processeschanges in customer name or address; establishes new addresses and new meters; receives deposit applications; acceptsdeposits and payments; posts payments and adjustments to customer accounts; generates various reports.
• Performs a variety of general accounting/bookkeeping functions, such as preparing journal entries, balancing cash, balancing bank accounts, calculating data, entering/posting financial data, balancing/reconciling reports, researching financial discrepancies, correcting data errors, maintaining financial records, generating reports, or submitting mandatory reports.
• Processes documentation pertaining to accounts receivable; receives payments for various airport system fees/services; records cash receipts, makes file copies, and balances receipts; researches checks received without identifying information or checks returned for insufficient funds.
• Processes monthly and quarterly statements; follows up on outstanding balances; reconciles variable customer revenue accounts; reconciles deposits and associated expenses.
• Processes documentation pertaining to accounts payable; reviews invoices, expense reports, travel requests, or other payable documents for accuracy, completeness, and proper authorization; matches invoices with receiving tickets, purchase orders, and statements; reconciles monthly statements; assigns proper budgetary codes to each expenditure; enters invoice data into computer to process payment; generates checks; processes voided checks and maintains voided check ledgers; processes stop payments as needed; prepares and balances check registers and summary reports; completes credit applications to set up vendor accounts; researches vendor information as needed; researches discrepancies on orders/invoices and works with vendor/department for problem resolution; prepares 1099 forms and tax exempt forms.
• Maintains petty cash funds; disburses funds for expenditures as appropriate; ensures proper receipts/documentation of expenditures; balances funds and requests reimbursement as needed.
• Maintains and distributes policies and procedures for the Commission, records redacted versions, ensures and coordinates appropriate approvals for new documents and/or revisions.
• Serves as liaison between the airports and County departments, department directors, staff members, county officials, the public, key community leaders, outside agencies, and all other individuals or organizations; conveys information among division/department personnel.
• Performs customer service functions; answers telephone calls, greets visitors, and assists individuals; provides information/assistance regarding department services, activities, procedures, documentation, fees, or other issues; distributes, processes, and/or assists customers with completion of various forms/documentation; responds to routine questions/complaints and initiates problem resolution.
• Processes incoming/outgoing mail; sorts, opens, stamps, and/or distributes incoming mail; stuffs, seals, sorts, and processes outgoing mail.
• Provides documentation, records, or other assistance to internal/external auditors as required.
• Compiles and/or monitors various finance and administrative statistical data; performs research and makes applicable calculations; prepares/generates a variety of reports relating to department operations; submits reports to appropriate individuals or agencies.
• Prepares or completes various forms, reports, correspondence, lists, logs, cash receipts reports, accounts payable checks, payroll reports, check registers, attendance records, unemployment reports, withholding reports, activity reports, deposit refund registers, general ledger, general journal, balance sheets, working trial balance, bank reconciliations, budget documents, financial reports, audit papers, audit reports, refund records, or other documents.
• Receives various forms, reports, correspondence, payments, deposit reports, refund requests, cashier reports, invoices, credit card statements, travel requests, travel statements, mileage reports, tax reports, activity reports, work order reports, insurance claims, worker’s compensation forms, incident/accident forms, adjustment reports, balance sheets, bank statements, financial reports, accounting guidelines, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
• Works with insurance brokers to ensure renewal of all Commission insurance policies. Maintain current copies of all necessary liability and property certificates of insurance.
• Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, accounting, email, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner.
• Monitors inventory of finance and administration equipment, supplies, forms, or other materials; ensures availability of adequate materials to conduct work activities; initiates requests for new/replacement items.
• Maintains file system of finance and administration files/records; prepares and creates files; reviews, sorts and organizes documents to be filed; files documents in designated order; retrieves/replaces files; boxes/packages obsolete documentation for storage.
• Communicates with supervisor, employees, other departments, state/federal agencies, customers, court officials, attorneys, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Maintains confidentiality of Commission issues and documentation.
• Performs general/clerical tasks, which may include answering telephone calls, typing documents, making copies, or sending/receiving faxes.
• Provides assistance or backup coverage to other employees or departments as needed.
• Performs other related duties as required.

High school diploma or GED; supplemented by one (1) year previous experience and/or training involving basic accounting, bookkeeping, accounts payable, accounts receivable, billing, office administration, customer service, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Benefits:

• Bi-weekly payroll
• 12 hours of PTO per month
• 12 paid Holidays
• Employee Assistance Program
• No-Cost Employee Health Clinic
• Health Care Plan, Life Insurance, and Long-term Disability
• Deferred Compensation, Voluntary Benefits
• Retirement - Defined Contribution Plan

Salary : $60,791 - $92,500