TEMP Analyst - BD & Asset Management

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer's needs using the latest information systems and advanced technologies.

Summary

We are seeking a detail-oriented and organized temporary team member to support the Business Development & Asset Management Team with invoice and supporting document verification, financial data accuracy, AR/AP processing, asset management, and general operational support. Key responsibilities include verifying invoice amounts and supporting documentation, processing and registering invoices in operational systems and SAP, maintaining accurate financial and asset records, coordinating DOT inspections and equipment repairs, monitoring AR/AP transactions, and assisting with month-end closing, reconciliations, and audit preparation. This role will also support ongoing operational activities and data reviews to ensure documentation completeness, accurate billing, and timely transaction processing.

Responsibilities

• Invoice Verification & Documentation Review
  
  

Thoroughly verify vendor and carrier invoices against supporting documents, including work orders, inspection reports, repair records, service records, and photographic evidence, etc.

Validate billed amounts, rates, quantities, service details, asset identification numbers, and transaction dates against source documents and system records.

Identify discrepancies, duplicate charges, missing documentation, and unsupported expenses, and coordinate corrections with vendors and internal teams.

Ensure all charges are properly supported, accurate, and ready for billing and system posting.

• Data Accuracy, SAP/Operating System & AR/AP Processing
  
  

Review transaction trackers and verify financial data, including amounts, vendor/customer codes, dates, GL codes, and freight codes.

Prepare AR/AP files and enter transactions into operational systems and SAP.

Process invoices, credit memos, invoice reversals, and billing adjustments accurately.

Verify billing summaries and ensure all applicable charges are correctly entered, recorded, billed, and supported by documentation.

Maintain accurate AR/AP records and supporting files.

• Asset Management & Operational Support
  
  

Monitor chassis, trailer, equipments & Asset locations, status, availability, and movements across ports, terminals, yards, and repair facilities.

Maintain accurate asset records and coordinate with vendors and internal teams to resolve operational issues.

• DOT Inspection & Repair Assistance/Coordination
  
  

Track DOT inspection schedules, results, required documentation, and outstanding corrective actions.

Assist/Coordinate chassis, trailer, equipments & Asset maintenance requests, repair schedules, and follow-ups with vendors and repair facilities.

Track repair progress through completion and update asset maintenance records and status.

• Month-End Closing & Accounting Support
  
  

Assist with month-end closing, journal entry preparation, and financial data verification.

Support P&L account reconciliations and investigate discrepancies.

Maintain financial records and supporting documentation for reporting and audits.

• Operational Reporting & Administrative Support
  
  

Prepare periodic asset status, inspection, and repair reports.

Maintain operational trackers and provide administrative and reporting support to the BD & Asset Team.

• Assist the team leader and team members with ad hoc tasks and other business-related activities as needed
  
  

Compensation Range

$24.00/Hour

Skills & Qualifications

• Excellent written and verbal communication skills Required
• Problem-solving and critical thinking ability Required
• Detail oriented Required
• Experience with MS Word, MS Outlook, and MS PowerPoint Required
• Knowledge of transportation asset and fleet management principles, including asset lifecycle management, maintenance coordination, utilization monitoring, acquisition, leasing, and disposal activities. Preferred
• Knowledge of asset-related budgeting, cost management, CAPEX/OPEX tracking, and financial reporting concepts. Preferred
• Ability to analyze asset utilization, maintenance activity, operational data, and cost trends to support business decisions.
• Skill in maintaining accurate operational records, asset databases, and reporting documentation.Preferred
• Ability to coordinate activities with internal departments, affiliated entities, vendors, repair facilities, and field personnel. Preferred
• Skill in using Microsoft Excel, reporting tools, and business systems to manage operational and financial information.Preferred
• Ability to communicate effectively in both written and verbal formats with diverse stakeholders. Preferred
• Knowledge of GPS-based asset tracking systems and fleet monitoring platforms. Preferred
  
  

Education & Experience

• High School Diploma/G.E.D Required
• Bachelor's Degree Preferred
• 1-2 Years of Direct Experience in Freight Forwarding, Logistics, Supply Chain Management Preferred
  
  

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
• Carry/lift a maximum of 15 pounds
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• The position is located in the Duluth, GA Office
• Communication with employees and field partners will be primarily conducted via phone and email
  
  

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.