What are the responsibilities and job description for the Executive Assistant position at Glocap Search?
Our client, a prominent midtown Finance firm, is looking for an Executive Assistant to provide administrative support to an Executive. The ideal candidate will be proactive, organized and detail oriented.
JOB DETAILS
COMPANY: Finance firm
POSITION: Executive Assistant to Executive
LOCATION: Midtown, New York – fully onsite
HOURS: 8:30am-5:30pm with flexibility to work early mornings and evenings as needed
COMPENSATION: $150k-$165k base DOE plus Discretionary Bonus and Great Benefits!
Responsibilities
- Calendar management, including scheduling and prioritizing meetings and appointments.
- Email management, including organizing and prioritizing correspondence and signaling critical matters.
- Meeting & event management, including overseeing logistics of upcoming meetings, events & speaking engagements
- Travel management, planning & booking domestic & international travel, including flights, accommodations & itineraries.
- Expense management, efficient expense reimbursement through Concur.
- Personal tasks, including: getting breakfast and lunch, sourcing family gifts for birthdays and holidays, and securing restaurant reservations
Requirements:
- Problem-solving: Anticipates needs and resolves issues before they arise
- Organizational skills: Prioritizes effectively and manages multiple tasks seamlessly, with strong attention to detail
- Flexibility & adaptability: Comfortable in a fast-paced work environment, comfortable working outside of business hours as needed
- Confidentiality: High level of discretion
- Communication: Excellent verbal & written communication skills
- Interpersonal skills: Warm, personable, ability to build strong relationships with both internal and external stakeholders
- Technical skills: Proficient in Office (Outlook, Word, Excel, PowerPoint) & ideally also project management tools
Salary : $150,000 - $165,000