Executive Personal Assistant

COMPANY: Investment Firm

POSITION: Executive Personal Assistant

LOCATION: New York, NY

HOURS: 9:00AM-5:00PM (in office Monday-Friday)

COMPENSATION: $120-150K DOE Discretionary Bonus Benefits

BACHELOR'S DEGREE: Preferred but not required

Our client, a boutique investment firm, is seeking an Executive Personal Assistant to assist a small office. This person will provide executive-level support to two senior members of the team, in addition to office management and light personal duties. The right candidate will have previous EA experience out of a fast-paced office, be hungry to learn, and have a "no task too small" mentality.

Responsibilities of the Executive Personal Assistant:

-Provide administrative support to two members of the senior team with travel, calendar management, ad hoc projects, etc.

-Light personal duties i.e. medical reimbursements, travel, etc.

-Manage the conference room calendars.

-Assist with the setup and breakdown of meetings.

-Answer the phones, transfer calls, and take messages, as needed.

-Order daily lunches, catering for meetings, etc.

-Order office and kitchen supplies.

-Prepare T&E reports for expense reimbursement, including organizing invoices/receipts.

-Assist with reception responsibilities on an as needed basis, including but not limited to: answering phones, greeting guests, notifying team members of guest arrival, distributing mail and packages, etc.

-Ad hoc projects (e.g., event planning, conference logistics, calendar management, etc.) on an as needed basis.

Requirements of the Executive Personal Assistant:

-Bachelor’s Degree preferred but not required.

-3-5 years professional experience.

-Strong Microsoft Office skills are a must.

-Experience interacting with high-level guests with poise, grace, and an outgoing personality.

-Extremely high attention to detail in all aspects.

-Punctual, reliable, and quick-thinking with problem-solving skills.