Project Assistant

Primary Job Title: Project Assistant

Alternate/Related Job Titles:

• Project Coordinator

• Administrative Project Assistant

• Project Administrator

• Construction Project Assistant

• Project Support Specialist

Location: Chicago, IL

Onsite Flexibility: Onsite

Contract Details (Contract roles only):

• Position Type: Contract

• Contract Duration: 6 months

• Start: As Soon As Possible

• Pay Rate: $24 - $27.60/hr

Job Summary:
The Project Assistant supports engineering and construction projects by providing administrative and coordination support to project managers and teams. This role ensures project documentation, communication, and tracking systems are maintained effectively while supporting daily operational needs.

Key Responsibilities:

• Provide general administrative support for company projects

• Organize and maintain project files, filing systems, and communications

• Perform data entry and maintain project tracking systems

• Track project status and produce monthly progress reports

• Update engineering documentation and record changes

• Provide information and research to support project-related inquiries

• Record meeting minutes for project teams

• Answer phones and direct calls appropriately

• Sort incoming mail and manage outgoing correspondence

• Collect and distribute client bills and invoices

• Prepare memos, reports, and other documentation

• Coordinate travel arrangements and internal services

• Schedule meetings, presentations, and interviews including logistics setup

• Reserve conference rooms and coordinate client/vendor meetings

• Order and maintain office and project supplies

• Maintain project calendars, rosters, and contact lists

• Assist with clerical and administrative project needs

• Ensure compliance with company policies and standards

Required Experience:

• High School Diploma or GED (or equivalent experience)

• Experience in administrative or clerical roles

• Proficiency in Microsoft Office (Word, Excel, Access, PowerPoint)

• Strong organizational and multitasking abilities

• Excellent written and verbal communication skills

• Ability to work independently and in a team environment

• Detail-oriented with ability to manage multiple priorities

Nice-to-Have Experience:

• Experience supporting engineering or construction projects

• Background in coordination, logistics, or customer-facing roles

• Experience working in fast-paced environments

• Familiarity with project tracking or reporting systems

Required Skills:

• Administrative & Project Support

• Data Entry & Documentation Management

• Microsoft Office Suite

Preferred Skills:

• Project Coordination

• Scheduling & Logistics Management

• Communication & Stakeholder Support

• Reporting & Tracking Systems

• Organizational & Time Management

Additional Skills from Original Description:

• Meeting coordination and minute-taking

• Invoice and billing support

• Calendar and roster management

• File and records management

• Research and information gathering

• Office operations support

Benefits:

• Medical, Vision, and Dental Insurance Plans

• 401k Retirement Fund

About the Client:
Infrastructure engineering firm specializing in designing and building essential infrastructure for cities. With a legacy dating back to 1898, the company is committed to safety, quality, and contributing to thriving communities.

About GTT:
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-02747

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