What are the responsibilities and job description for the Admin Assistant position at Global Sports Venture?
About the Company
We are a global sports startup developing a new platform that blends endurance sports, live experiences, media and technology into a single ecosystem. We are building a business with new ways for athletes and fans to train, compete and connect. A formal company announcement is coming soon.
We are seeking an Administrative Assistant to support the leadership team and help manage the day-to-day administrative operations of the business.
Position Overview
This role is responsible for providing administrative support across a range of business functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. As one of the company's early hires, you will play an important role in helping establish the systems and processes that support the organization's growth.
Responsibilities
● Manage executive calendars and schedule internal and external meetings.
● Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.
● Book conference rooms and coordinate meeting logistics.
● Prepare meeting materials and assist with meeting follow-up and action items.
● Organize and maintain the company's digital filing system and document directory.
● Maintain company records and administrative documentation.
● Manage Google Drive folder structures, file organization, and document permissions.
● Assist with expense reporting and administrative support for leadership.
● Coordinate shipping, receiving, and distribution of company materials.
● Assist with vendor coordination and general administrative needs.
● Support the planning and logistics of company meetings, off-sites, and team events.
● Coordinate onboarding logistics for new employees, including equipment and account setup.
● Assist with developing and maintaining administrative processes and procedures.
● Provide general administrative support across the organization as needed.
Qualifications
● 3–5 years of experience in an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar administrative role.
● Excellent organizational and time management skills.
● Strong written and verbal communication skills.
● High level of attention to detail and accuracy.
● Ability to prioritize tasks and manage multiple projects simultaneously.
● Professional judgment and discretion when handling confidential information.
● Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
● Experience coordinating executive calendars and domestic and international travel.
Preferred Qualifications
● Experience working in a startup or high-growth company.
● Experience supporting senior leadership or executive teams.
● Experience managing digital file