Office Manager/Admin Assistant

Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting NINDS at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.

If interested, please provide an up-to-date resume.

Responsibilities.

General administrative tasks to include:

•  Performs a variety of complex, specialized administrative support tasks on an ongoing and ad 

  hoc basis.

•  Prepares simple and complex travel arrangements using authorized travel system and 

  procedures. Arranges details of conferences and meeting attendance.

• Prepares travel authorizations using the travel system. Prepares and finalizes travel vouchers for 

  traveler expenses. Contacts staff to gather required information and serves as liaison to 

  finalize travel arrangements for attending professionals.

• Contributes to maintaining complex schedules and calendars, establishes appointment priorities, 

  schedules and reschedules appointments when required.

• Performs tasks to set up special events, including but not limited to researching requirements, 

  reserving onsite event space, coordinating AV requirements with technical staff, and provides 

  day-of onsite support for event management.

• Contributes to and assists with maintaining shared administrative team task tracking system. 

• Prepare reports, letters, agendas, handouts, background materials, and presentations as 

  required, using Microsoft Teams and Office Applications (Word, Excel, PowerPoint) and Adobe 

  Acrobat. 

  
  

• Knowledge of NIH personnel policies and procedures relating to pay, leave, standards of conduct,

  merit promotion, and VISAS. Level of knowledge should be sufficient to have skill in reviewing 

  personnel request related documents; advising program staff on personnel regulations, policies, and 

  procedures; and advising applicants on employment or other opportunities within the Program Office.

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  • Work experience creating and dispersing surveys, analyzing survey responses, and summarizing survey 

  responses in written form

  • Website design and/or website management skills.

  • HTML coding skills

  • Experience working with or supporting the NIH Board of Scientific Counsel (BSC)

  • Knowledge of NIH policies governing technology transfer sufficient for preparing reports and 

  determining status of applications

  • Knowledge of NIH property management policies and practices, and skill in using associated 

  automated systems

  • Experience using NIH applications for entering and tracking purchase requisitions, purchase requests, 

  employee time and attendance information, employee onboarding information, payment requests to 

  fellows, and travel authorizations and vouchers

  • Knowledge and skills in using database search techniques, retrieval methods, and information delivery

  systems sufficient to perform tasks involving the categorization, summarization, or location of 

  scientific/management information and retrieval and organization of biomedical information from NIH 

  databases such as PUBMED

  • Skill in using NIH and NINDS automation programs for information management and tracking

  • Work experience performing Administrative Tasks for Procurement Support Services such as preparing 

  purchase requests for office supplies, preparing purchase requests for office equipment or services, 

  answering questions regarding, and investigating, discrepancies related to purchases, entering 

  payment information into administrative databases; and tracking or maintaining files related to 

  purchases

  • Work experience completing Professional Service Orders (PSO) for professional speakers and seminars 

  including creating schedules, reserving conference rooms, and arranging travel for speakers

  • Skill in using Microsoft SharePoint

  • Knowledge of regulations governing shipping of biological materials and work experience shipping 

  biological materials

Qualifications.

• Bachelor's degree or  a high school diploma or GED and four (4) years of related work experience
• Ability to perform more complex administrative tasks
• Ability to support senior level staff
• Possess advanced computer skills
• Ability to perform a variety of administrative functions

Benefits.

• Medical, Dental, & Vision Coverage
• Paid Time Off and Paid Holidays
• 401K
• Flexible Spending Accounts (Healthcare & Dependent Care)
• Pretax Parking & Transportation Plan
• Short-Term & Long-Term Disability Insurance
• Life & AD&D Insurance
• Professional Development/Education
• Employee Referral Bonuses
• Employee Discount Program
• Merit Bonuses
• Employee Assistance Program
• Travel Assistance Program

Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.