Admin Asst Intermediate - Located in Lewisville, TX

Located in Lewisville, TX

Job Description

Administrative Assistant – Intermediate

Location: On-Site, Lewisville, TX

Hourly Compensation: $29.00-$31.00 DOE

Work Schedule: M-F, 7:30 a.m.-4:30 p.m.

Provide comprehensive administrative support to departmental leadership and staff, ensuring efficient daily operations and effective communication across the organization.

Responsibilities

• Greeting and assist all internal and external customers at front counter.
• Review, maintain and update Outlook calendars and Smartsheet’s for upcoming meetings and guests. Notify host when visitor arrives.
• Maintain and distribute the daily security list and the weekly IT meeting report.
• Order and receive catering for meetings as requested.
• Provide administrative support to departmental personnel, including answering telephones, maintaining schedules, coordinating meetings, preparing expense reports, and managing related tasks.
• Coordinate, confirm, and track employee travel and lodging arrangements.
• Schedule, verify, and participate in meetings and appointments, including arranging travel for attendees, preparing conference rooms.
• Perform general administrative tasks such as copying, typing, sending/receiving emails, sorting and distributing mail, sending certified mail, screening calls, greeting visitors, maintaining filing systems, and processing interoffice and overnight mail.
• Research and compile reports, proposals, and presentation materials.
• Answer and screen executive-level calls, assess urgency, set priorities, take accurate messages, and direct inquiries to the appropriate personnel.
• Plan, coordinate, and participate in meetings and off-site events as directed.
• Track and maintain PTO records and requests for the company officer.
• Analyze and route internal and external calls to the appropriate resource.
• Maintain, scan, and index agreement files and documents within the retrieval system.
  
  

Qualifications

Education & Industry Experience

• High school diploma required
• Associate degree preferred
• 1–3 years of experience supporting a company manager or similar role
• 1–3 years of experience with phone systems, tracking tasks, interpersonal communication, and initiating new projects
• 1–3 years of basic accounting or bookkeeping experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Smartsheet’s: Preferred
• Ability to type 60 words per minute
• Strong organizational, communication, and multitasking abilities
  
  

Why Choose GMR? Global Medical Response (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you’ll embark on meaningful work that will make an impact on you and the customers we serve. View the stories on how our employees provide care to the world at www.AtaMomentsNotice.com.

GMR’s Core Behaviors—keep care at the center, raise your hand, seek to understand, find a way together and be accountable—unite our teams and set us apart in emergency medical services.

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

More Information About This Job

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