Human Resource/Administration

SUMMARY OF DUTIES

This position provides administrative support for the Office of Human Resources. Duties will include the following:

• Excellent communication and interpersonal skills are necessary, as this position will require frequent contact with employees, union officials, external agency personnel, and the public.
• The ability to exercise the utmost discretion and professional judgment when dealing   with sensitive or confidential information
• The ability to multi-task in a busy atmosphere with frequent interruptions and distractions
• Must be detail-oriented with attention to thoroughness and accuracy
• Data entry into the HR Access database
• Screen documents for accuracy and follow up as needed
• Create, organize, store and retrieve paper and electronic files
• Maintain paper and electronic filing systems and records
• File as well as remove hard copy documents from personnel files
• Prepare correspondence and documents for signature
• Copy, scan, and send correspondence and documents to various individuals via email, interoffice mail, and US mail
• Hand carry correspondence and documents to and from other offices within walking distance
• Schedule and maintain HR calendar
• Assist visitors/callers, answer phone, respond to inquiries, take messages

QUALIFICATIONS

• High School Diploma/GED
• Prior secretarial or administrative/office support experience
• Ability to type at least 40 words per minute
• Proficiency with Microsoft Word and Outlook, Access and Excel
• Experience with using modern office equipment (i.e., copier/scanner)
• MUST BE ABLE TAKE INITIATIVE AND WORK INDEPENDENTLY AS WELL AS TAKE            DIRECTION AND WORK WITH OTHERS
• EXCELLENT COMPUTER SKILLS REQUIRED