Operations Coordinator - Electrical Services Part Time

Our opening for Operations Coordinator is to support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Electrical Services.

The Electrical Coordinator supports the department by managing reports, organizing and communicating information with the team, and ensuring accurate documentation. Key responsibilities include: Maintaining attention to detail when reviewing emails and storing information in the appropriate locations. Creating and updating excel spreadsheets to track daily email activity. This role requires strong organizational skills, proficiency in excel, and the ability to manage multiple tasks efficiently.

Responsibilities:

• Follow-up contact with exhibitors to clarify emails.
• Responding to emails promptly and professionally, maintaining clear and courteous communication.
• Generating daily reports and sharing order counts to provide visibility for the team.
• Review, prioritizing and saving emails, floor plans to correspondence folders.
• Assisting with courtesy calls and answering the phones.
• Creating and maintaining excel spreadsheets.
• Creating Sales Force cases and assigning to the appropriate team member.
• Scanning and saving important documentation.
• Prioritize tasks & responsibilities to meet deadlines and complete highest priorities first.
• Keep Managers and Team Managers up to date on all issues.
• Perform other duties as assigned by management.

Qualifications:

• Valid Driver's License
• College graduate preferred/High School diploma required
• Demonstrate leadership ability
• Knowledge of Tradeshow industry, preferred but not mandatory
• Excellent organizational and communication skills
• Proven verbal and written communication skills
• Detail-oriented
• Ability to effectively manage multiple projects
• Ability to work nights and weekends and possible holidays is required
• Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes -standard non-show hours are 7am-3:30pm in an office environment

Work Environment:

• Frequently performs work on the tradeshow floor, in noisy and crowded areas while enduring uncomfortable temperatures, dust and/or other conditions
• Job requires walking, bending, handling, reaching, grasping, lifting 25 lbs., and repetitive motions
• Job requires long hours during show runs with varying stop and start time both early AM and late PM
• Requires working alone at times and also with others in a team atmosphere
• Work performed in office setting and also remotely from home during non-show responsibilities includes sitting at computer for long periods of time
• Will work with and report to multiple managers both in a city and national level

Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:

• Competitive salaries
• 401K with company match
• Healthcare/vision/dental insurance
• Wellness benefits
• Career development program
• Employee assistance program
• Vacation time
• Community involvement opportunities
• Team activities

And much more...