What are the responsibilities and job description for the Administrative Assistant position at Global Docs?
Job Overview
We are seeking a reliable and detail-oriented Documentation Specialist to join our team. This is an entry-level position and no prior experience is required. Training will be provided.
In this role, you will help process important documents, submit and retrieve them from government offices and embassies, and assist clients by phone and email.
Responsibilities
- Submit and pick up documents from:
- U.S. Office of Authentications
- Washington, D.C. Office of the Secretary
- Foreign embassies
- Review shipping, legal, and educational documents to make sure required information is complete.
- Log and organize incoming documents by type, destination country, and requested services.
- Track completed documents before returning them to clients.
- Answer client questions and provide updates by phone and email.
- Assist with updating company social media accounts.
- Travel locally to government offices and embassies using Uber, DC Metro, or on foot (Uber expenses covered by the company).
Qualifications
- No previous work experience required.
- Comfortable using a computer and learning new systems.
- Basic experience with:
- Microsoft Windows and Microsoft Office
- Gmail, Google Docs, and Google Sheets
- Good communication and customer service skills.
- Organized, dependable, and detail-oriented.
- Able to travel locally and walk short distances as part of the job.
Preferred (Not Required)
- Experience in document processing, courier work, or office support.
- Fluency in Spanish, Arabic, Mandarin, or another foreign language.
Why Apply?
- Entry-level position with training provided
- No experience required
- Hands-on office and field work
- Opportunity to gain experience working with government agencies and international documents
This role requires a professional who is detail-oriented, adaptable, and committed to providing exceptional administrative support within a fast-paced environment.
Job Types: Full-time, Part-time
Pay: $18.00 - $20.00 per hour
Work Location: In person
Salary : $18 - $20