HR Administrative Assistant

Position Overview

Now Hiring! HR Administrative Assistant

Location: Manhattan, NY.

Salary: 35/hr.

Job Summary: Our client has an immediate need for a HR administrative assistant to join their team! In this role, you will be responsible for distributing mail, documents, and emails to appropriate personnel throughout the office. The HR administrative assistant handles policy cancellations and reinstatements by pulling these notices from carrier portals and relaying the information to account executives/producers. The HR administrative assistant handles other logistical tasks as needed and as directed.

Benefits:

• Health, Vision, and Dental insurance
• Company sponsored retirement program with match
• Life insurance
• Company paid LTD
• Paid time off
• Paid sick leave
• Paid holidays and vacation

What You’ll Do:

• Serve as backup receptionist.
• Act as intermediary with outsourced HR company.
• Act as the first contact for employees or managers expressing concerns and determine if an investigation is needed or if coaching and training is needed.
• Assist new hires with required paperwork, ensuring paperwork is completed appropriately. Ensure compliance with I-9 requirements and maintain knowledge of applicable rules and regulations regarding work authorization.
• Provide administrative support to HR and Accounting
• Enter data related to new hires, personnel actions, and employee-initiated data changes.
• Oversee all active, inactive, and stored personnel files, including making new personnel files for employees, filling employee paperwork, and moving the location of files pursuant to HR’s record storage schedule.
• Open and scan departmental mail.
• Prepare employment verification letters as requested.
• Assist with the coordination and processing of employee leave requests, ensuring compliance with company policies and relevant regulations.
• Assist in benefits questions from employees.
• Maintain and update employee records.
• Special projects assigned as needed.

What You’ll Need:

• High school diploma or equivalent, associate’s degree a plus

• Excellent verbal and written communication skills, with strong problem-solving abilities, attention to detail, and organizational skills.
• Past administrative experience or tenure in an office setting a plus
• Working knowledge of Microsoft Excel and Adobe Acrobat.
• Knowledge of agency management software AMS360 is a plus.
• Physical demands: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Who we are: We are a family-owned full service provider of insurance consulting services, innovative coverage solutions and committed client advocacy to business owners and high net-worth individuals since 1973. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pay Range

Salary : $35