What are the responsibilities and job description for the Executive Assistant & Special Projects Coordinator position at Global Connection?
Executive Assistant & Special Projects Coordinator
Global Connection Academy | Thompson, Ohio
Full-Time
Global Connection Academy is seeking an exceptionally organized, resourceful, and proactive Executive Assistant & Special Projects Coordinator.
This role is ideal for someone who naturally brings order to complexity, anticipates what needs to happen next, and enjoys helping a busy organization and its leadership operate more effectively.
Rather than focusing on one narrow area, you will work across priorities—managing details, coordinating people and projects, maintaining records and documentation, following through on decisions, and stepping in wherever strong organization and judgment are needed.
What You'll Do
Responsibilities will vary and may include:
- Manage scheduling, meetings, communications, correspondence, and follow-up
- Maintain organized records, files, documentation, and administrative systems
- Prepare, process, and keep track of forms, applications, agreements, and other paperwork
- Help organize priorities, deadlines, commitments, documents, and information
- Prepare for meetings and ensure decisions and action items are followed through
- Conduct research and summarize information to support decisions and new ideas
- Draft and coordinate communications, documents, presentations, and other materials
- Coordinate with staff, families, vendors, professional advisors, and outside organizations
- Help manage special projects and keep them moving from idea to completion
- Anticipate needs, identify loose ends, and proactively help resolve them
- Help coordinate appointments, events, purchases, and other logistics as needed
- Provide occasional personal administrative and logistical support
- Take ownership of new assignments and figure out how to move them forward
Who We're Looking For
We're looking for someone who is:
- Exceptionally organized and dependable
- A strong communicator with excellent follow-through
- Proactive and able to anticipate what needs attention
- Resourceful and comfortable figuring things out independently
- Able to manage many moving pieces without becoming overwhelmed
- Meticulous about records, documentation, deadlines, and important details
- Good at separating what is urgent from what is important
- Comfortable researching unfamiliar topics and learning quickly
- Professional and able to handle sensitive matters with sound judgment and discretion
- Flexible, practical, and willing to help wherever needed
- Someone who takes ownership and gets things done
Experience as an executive assistant, administrative professional, project coordinator, office manager, operations professional, or in a similar role is helpful, but we are open to different backgrounds.
More important than a particular degree or title is your ability to think ahead, stay organized, exercise good judgment, solve problems, and follow things through to completion.
About Us
Global Connection Academy is a private school in Thompson, Ohio. We believe education should help people discover their potential, connect learning to the real world, and prepare for a rapidly changing future.
Where Human Potential Meets the Future.
Our work extends beyond the traditional classroom through new educational programs, community partnerships, workforce initiatives, and entrepreneurial projects. This creates a dynamic environment where priorities and opportunities continue to evolve.
Location: Thompson, Ohio
Position: Full-Time
Compensation: Competitive and based on experience
To Apply
Please submit your resume along with a short introduction telling us why this position interests you and what you believe you would bring to the role.
Work Location: In person