Executive Administrative Assistant

We’re looking for an organized and highly capable, detail-driven Executive Administrative Assistant to take charge of our bookkeeping and bring high-level support across multiple departments to keep our operation running smoothly and efficiently.

STATUS: Full Time

WAGE: $65k-$80k depending on experience

LOCATION: Missoula Montana

WHY JOIN GLO

     High-End, Custom Projects

Work on architecturally significant, luxury residential projects that push the boundaries of design and performance in incredible locations throughout the Rocky Mountains.

     Innovation & Technical Excellence

Be part of a company known for engineering complex fenestration systems, especially large-format glazing solutions tailored for extreme climates.

     Close Collaboration with Leading Architects & Builders

Collaborate directly with some of the most prominent architects, builders, and designers in the country, offering a more dynamic and creative work environment.

     European Craftsmanship & Cutting-Edge Materials

Work with some of the top component suppliers and fabrication partners in Europe, giving you exposure to premium products and technologies from around the world.

     Opportunities for Skill Development

Gain expertise in specialized installation techniques, building envelope performance, and high-end fenestration solutions in a growing industry.

     Culture of Excellence & Craft

Join a tight-knit, detail-oriented team that values precision and innovation in every project.

     Stability with Vision

Be part of a growing company that’s established enough to offer security, yet nimble enough to stay innovative and exciting.

     Impactful Work

Your contributions directly affect project success and client satisfaction, your work truly matters.

BENEFITS

     Profit Sharing Bonus

     Health Reimbursement Plan

     401K Retirement Plan

     Paid Vacation Holidays

     Opportunity for Advancement

KEY RESPONSIBILITIES

Accounting

     Assist with basic accounting tasks such as bill entry and paying, invoicing, estimating, expense tracking, and basic reconciliation of financial records.

     Work closely with the finance manager to ensure accurate and timely recording of financial transactions

Administrative Support

     Manage and organize office operations, including maintaining Dropbox database, handling phone calls, responding to emails, etc.

     Coordinate and schedule appointments, meetings, company events, and travel arrangements for team members.

     Manage and track DOT compliance for our small vehicle fleet, inspections and team

     Manage window and door certification records compliance. Support fabrication team and contract fabricators to ensure compliance with window and door certifications.

Purchasing

     Collaborate with various departments to identify procurement needs and generate purchase orders

     Liaise with vendors to obtain quotes, negotiate pricing, and ensure timely delivery of materials and supplies

Logistics Support

     Coordinate logistics for product shipments both domestically and internationally, ensuring timely and accurate deliveries to customers and maintain clear and consistent communication with vendors and customers alike.

     Maintain inventory records and assist in tracking stock levels to prevent shortages

Documentation

     Prepare and maintain documents, reports, and spreadsheets as needed

     Assist in the creation and updating of standard operating procedures (SOPs) related to administrative and logistical processes

Customer Service

     Provide support in addressing customer inquiries and concerns

     Collaborate with marketing and business development to enhance overall customer satisfaction

     Ownership of our small parts ordering and warranty process. Collaborate with field and service team to order and track parts orders.

QUALIFICATIONS

      5 years of demonstrated success in an Administrative Assistant role.

     Strong knowledge of accounting principles and excellent understanding of QuickBooks Online

     Proven experience as an Administrative Assistant or in a similar role.

     Strong organizational and multitasking skills

     Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Worksuite, Dropbox

     Excellent communication and interpersonal skills

     Detail-oriented with a focus on accuracy

     Ability to work independently and as part of a team

     Prior experience in a construction or fenestration related industry preferred

Experience with International Freight preferred