What are the responsibilities and job description for the Risk Control Assistant position at Glenn O. Hawbaker, Inc.?
Description
Job Summary:
The Risk Control Assistant provides clerical and administrative support to the Risk Management department, helping ensure the efficient coordination of insurance, safety, subcontractor compliance, and claims-related processes. This position assists with maintaining records, tracking claims, preparing reports, and supporting departmental programs under the direction of the Risk Control Administrator. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This salaried nonexempt position will work
with direct supervision.
Essential Functions
Job Summary:
The Risk Control Assistant provides clerical and administrative support to the Risk Management department, helping ensure the efficient coordination of insurance, safety, subcontractor compliance, and claims-related processes. This position assists with maintaining records, tracking claims, preparing reports, and supporting departmental programs under the direction of the Risk Control Administrator. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This salaried nonexempt position will work
with direct supervision.
Essential Functions
- Safety Management Support
- Collect incident/accident tracking data, prepare safety performance reports, and maintain OSHA logs and recordkeeping.
- Document maintenance of Risk Management programs, procedures and publications.
- Coordination of employee safety training and recordkeeping.
- Coordination of medical surveillance and respiratory programs.
- Insurance Claims Support
- Assist with the administration of the Workers' Compensation program.
- Administrative support for property and liability claims; including claim submission, gathering documentation and monitoring claim progress.
- Sub-Contractor Management Support
- Assist with maintaining the subcontractor management program. Including distributing and tracking new subcontractor agreements & contracts.
- Request, collect, and track proof of insurance coverage from new and existing subcontractors to ensure compliance with GOH subcontractor requirements.
- Customer & Client Support
- Procurement of documentation for audits, compliance reviews, and internal reporting requirements.
- Assist with maintaining compliance with online auditing platforms e.g., ISNet, Veriforce, Avetta. Including tracking requirements, uploading documentation, and monitoring compliance status.
- General Support
- Perform additional assignments per supervisor's direction.
- Travel and/or drive vehicle as required.
- Exercise proper care and maintenance of company equipment.
- Microsoft Office software.
- Company database systems
- Learn and follow GOH company policies and procedures.
- Research, collect and analyze various types of data.
- Organize and prioritize workload.
- Interface effectively at various levels of the organization.
- Distinguish confidential and/or personal information and prevent unauthorized disclosures.
- Valid PA driver's license with acceptable driving record per company minimum standards for drivers.
- High school diploma or equivalent required; associate's degree in business administration, risk management or related field preferred. Equivalent combination of education and experience will be considered.
- 3-5 years of administrative or office support experience preferred.
- Basic proficiency in Microsoft Office (Word, Excel, Outlook).
- Constant (67-100%) Lift and/or transport items weighing less than 30 pounds from one location to another throughout shift.
- Constant (67-100%) Talk and hear in conversations with customers.
- Constant (67-100%) Sit for sustained periods of time.
- Constant (67-100%) Able to see and read PC screens, read normal type size print.
- Frequent (34-66%) Use/operate basic office equipment such as phones, computer, file cabinets, copier, etc.
- Frequent (34-66%) Use fingers/hands to type, write and file.
- Frequent (34-66%) Bending, stooping, stretching, and prolonged standing.
- Frequent (34-66%) Work in field or plant environment with exposure to adverse or extreme weather conditions, exhaust fumes, noise, dust, extreme temperatures.
- Frequent (34-66%) Wear required personal protective equipment.
- Frequent (34-66%) Walk and work on uneven terrain.
- Frequent (34-66%) Navigate pla t/mine sits and their hazardous terrain to travel to/from/between buildings.
- Occasional (0-33%) Sit in vehicle for sustained periods of time.