What are the responsibilities and job description for the Interim Program Director, Hispanic-Serving Institution (HSI) Initiatives position at Glendale Community College?
Definition
Under executive direction, plans, organizes, directs, supervises, and administers the implementation of multiple projects funded by one or more large and complex grants, ensuring that grant activities align with and advance the primary objectives of applicable legislation; collaborates with other College and community entities to advance shared goals and oversee the implementation of grant-funded projects involving internal and external stakeholders and partner institutions; ensures timely and successful completion of grant-funded projects; develops, prepares, and administers grant budgets; evaluates and approves or rejects ad hoc project proposals for grant assistance; assesses the effectiveness of grant projects and initiatives; and performs other related duties as assigned.
Supervision
Works under the direct supervision of the Vice President, Instructional Services.
Supervises lower-level managers, classified, temporary, and/or student employees, and may provide work direction to faculty on specific projects.
Applications received after the first review date may or may not be advanced in the process for further consideration.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties and responsibilities are typical of those performed by employees in this classification but are not restrictive.
Plans, organizes, directs, supervises, and coordinates the implementation of multiple projects under one or more large and complex grants, ensuring that grant activities align with and advance the primary objectives of applicable legislation.
Collaborates with other College and community entities to advance shared goals as outlined under the grant, develops project schedules, implementation, and staffing plans; recruits and solicits faculty and staff for grant projects.
Ensures timely and successful completion of grant-funded projects; regularly communicates with and monitors the work of staff being funded by the grant; provides feedback and guidance to staff regarding grant projects and initiatives; determines and directs strategic adjustments to grant activities
Evaluates and approves or rejects ad hoc project proposals for grant assistance; determines funding levels and budget allocations for proposed initiatives and projects.
Completes and submits required periodic performance reports to the funding agency; responds to all queries and requests from grant officers, auditors, and district administrators.
Develops tools and methods for assessing the effectiveness of grant projects and initiatives; evaluates progress and makes recommendations on the continuation of ongoing projects and/or the implementation of new projects; assesses success and learning outcomes; responds to counsel from outside evaluators and consultants and develops and implements strategies for improvement based on assessment results.
Promotes cross-disciplinary information sharing and collaboration among the various grant projects; facilitates the institutionalization of successful grant innovations.
Seeks out and applies for additional grants to enhance GCC’s capability to fulfill its mission.
Develops and directs promotional activities to inform students, teachers, counselors, and the public about grant activities; oversee website development to ensure that grant information is available and easily accessible; coordinates special activities and events to encourage student participation and engagement in grant projects.
Develops, implements, establishes, and maintains policies, processes, and procedures for applicable department; monitors and evaluates operational, department, and service quality; may recommend, develop, and implement quality improvement assessment tools and/or methods with administration and/or regulatory agencies.
Develops and implements short- and long-term strategies and plans, including the program review process.
Recommends, monitors, and/or administers budgets for assigned areas; oversees and administers budget allocations and procurements for all assigned funds as appropriate; analyzes and reviews budgetary and financial data.
Handles and resolves conflicts and issues and reports complaints as appropriate.
Promotes diversity, equity, inclusion, cultural competency, and a positive work and academic environment.
Coordinates and supervises the implementation and modification of technology.
Supervises department employees; assigns and monitors employee’s work and evaluates employee performance; trains employees; participates in employee selection.
Monitors and reviews programs and/or operations for legal compliance.
Analyzes and interprets data; prepares, reviews, and/or approves documents and reports.
May direct and/or conduct surveys and special studies; may maintain statistics.
May participate and/or chair committees and task forces.
Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
The education, training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.
Education and Experience
Master’s degree from an accredited college or university.
Five (5) years of program experience, including two (2) years managing and/or administering state or federal grants in a college or university setting.
Licenses/Certifications/Other Requirements:
The incumbent may periodically be required to travel to various locations. If the operation of a vehicle is required, the incumbent must have the ability to obtain and maintain a valid California driver license.
Knowledge of
Operations, services, and activities of HSI related programs.
Principles, practices, procedures, and policies of HSI related programs.
Grant and fund development.
Assessments for student, service area, or program learning outcomes.
Current and emerging technologies that support the applicable area(s).
Management principles and practices.
Principles and practices of supervision.
Applicable laws, regulations, standards, and/or requirements.
Methods of prioritizing, planning, and organizing work.
Principles and practices of budget administration.
Principles of data research, collection, organization, interpretation, and reporting.
General accounting and bookkeeping principles.
Principles and practices of business communication and writing.
Principles of knowledge management.
Presentation techniques.
Standard office practices or procedures.
Standard office software and modern office equipment.
Principles and practices of customer service.
Interpersonal relations management.
Ability to
Plan, direct, administer, and evaluate the operations, activities, and equipment of theTitle V programs department.
Oversee the development of policies and procedures in applicable area(s).
Develop and implement goals with identifiable outcomes and assist with development of strategic plans, as needed.
Identify, recommend, and acquire funding sources.
Identify and implement appropriate technology and resources.
Research, develop, apply, explain, and/or ensure the compliance of applicable laws, regulations, policies and/or procedures.
Identify needs, analyze problems, and provide recommendations and/or alternative solutions.
Manage and prioritize work, projects and/or programs within established deadlines
Prepare, manage, monitor, oversee, and/or administer budgets.
Supervise, train, and evaluate the work of assigned employees.
Stay abreast of information, trends, and theories applicable to areas of assignment.
Analyze data and compile and present narrative and statistical reports.
Prepare and review reports, correspondence, and other documents using multiple business formats.
Manage the maintenance of records.
Prepare and deliver presentations.
Utilize standard office software and equipment.
Maintain confidentiality of sensitive and/or protected information.
Provide customer service with a high level of sensitivity, tact and patience.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.
PHYSICAL AND MENTAL STANDARDS:
The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
Mobility: frequent walking and sitting for long periods; occasional kneeling, crouching, pushing, pulling, and standing; frequent reaching above and below desk level.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes, and feel individual objects.
Lifting/Carrying: frequent lifting/carrying of papers, files, equipment, and materials weighing up to 10 pounds; occasional lifting up to 25 pounds.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens, and do close-up work.
Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent contact with others, including public contact; frequent deadlines and time-limited assignments.
ENVIRONMENTAL CONDITIONS:
Work is primarily performed in an indoor office or similar setting.
Salary
M39
Starting salary: Step 1 $9,020 to Step 6 $11,512 per month, based on training and experience.
Salary range: Step 1 $9,020 to Step 11 $15,109 per month (including longevity steps).
Application Process
This position requires the following documents to be attached to your online application in order to be considered:
- Current resume/curriculum vitae (not to exceed five pages)
- Letter of interest that addresses minimum and desirable qualifications (not to exceed five pages)
- Scanned copy of diploma or transcripts indicating conferral date. Unofficial transcripts will be accepted only during the application process. Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
- List of three (3) professional references. Please provide names, telephone numbers, and e-mail address for each reference.
The College will hold interviews in late August early September.
Travel Reimbursement
Contingent on funding and eligibility, successful candidates selected for a face-to-face interview may be eligible to request partial reimbursement of travel expenses. Please contact the office of Human Resources for more information.
Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time. Additional openings, for the same position, which become available prior to the end of the hiring process may be filled by qualified applicants that applied to this job announcement.
Commitment to Diversity and Equal Employment Opportunity Employer
GCCD is committed to employing administrators, faculty, and staff members who are dedicated to student success. GCCD recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.
GCCD is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state law. To find out more about GCCD, please visit our website at glendale.edu.
Accommodations
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please contact the Office of Human Resources.
Thank you for your interest in employment opportunities with Glendale Community College.
Salary : $9,020 - $11,512
