Rental Supervisor

Overview

Glencairn Museum is seeking part-time site supervisors to oversee private rentals taking place on the grounds and within the building. The rental supervisor reports to the rentals manager and represents the Museum in their absence during rental events. Primary responsibilities include enforcing policy with the event clients, guests, and vendors while they are on site; managing emergencies according to Museum policy and protocols; and occasionally supervising and coordinating event staff during the rental.

Glencairn Museum is part of the Academy of the New Church and is affiliated with the General Church of the New Jerusalem (newchurch.org), a Christian denomination based on the theology of Emanuel Swedenborg. The mission of Glencairn Museum is to engage a diverse audience with the common human endeavor to find higher meaning and purpose in our lives. This is achieved by recognizing universal spiritual concepts expressed in religious beliefs and practices around the world—past and present— through the interpretation of art, artifacts, and other cultural expressions of faith. A special focus of the Museum is to preserve and interpret art and artifacts that illustrate New Church beliefs and practices.

Glencairn is seeking applicants who are committed to the Museum’s mission and values. For more information about Glencairn Museum and its mission, please visit glencairnmuseum.org/about-us.

Details and Working Conditions:

This position is scheduled outside of Museum open hours, meaning that it shifts frequently fall on weekday evenings and weekends. The payrate is $20 per hour. Hours vary greatly by month; October and May are the peak months, with hours reaching a maximum of five to ten hours per week. The majority of shifts are between two and five hours in length.

Work schedules will be determined based on the reported availability of the employee and the needs of the Museum. Successful candidates will have weekend availability in the fall and spring and the ability to work occasional evening shifts until 10:00 or 11:00 pm. This position best suits candidates with other part-time or full-time work.

Primary Duties and Responsibilities:

• Maintain proficiency with Museum rental and catering policies.
• Maintain proficiency with Museum’s emergency procedures.
• Receive vendors (caterers, photographers, videographers, etc.) when they arrive on-site prior to an event, explicitly reviewing with them expectations, procedures, and restrictions.
• Greet clients when they arrive on-site for the event.
• Maintain a visible presence during rental events.
• Ensure that clients, vendors, and guests abide by all policies throughout the event.
• Ensure that spills, broken glassware, etc. are immediately cleaned up by catering or custodial staff.
• Ensure that guests and visitors leave the Museum promptly upon the completion of the event.
• Ensure that caterers properly follow cleaning instructions upon the completion of the event.
• Conduct a closing security round of the Museum after clients, guests, and vendors have left the site, and set the Museum’s alarm system.

Personal and Professional Requirements:

• Event management experience preferred. Catering experience can also make for a strong application.
• Friendly, warm, and personable, with the ability to make clients, guests, and vendors feel welcome.
• Ability to enforce policies and procedures, even when challenged.
• Clear and direct communication.
• Ability to maintain a calm presence.
• Desire and ability to meet the client, guest, and vendors’ requests and needs within the policies and procedures of the Museum.
• Be at least 20 years old with previous work experience.

How to Apply:

Please send a resume and cover letter to Aurelle Odhner, Rentals Manager, using the contact information below. Applications will be reviewed on a rolling basis until the positions are filled.

Aurelle Odhner
Rentals Manager
Glencairn Museum
1001 Cathedral Road | P.O. Box 757
Bryn Athyn, PA 19009
Aurelle.Odhner@GlencairnMuseum.org

Pay: $20.00 per hour

Work Location: In person

Salary : $20