Staffing Coordinator

Job Description: Staffing Coordinator

Location: New London, MN

Community: GlenOaks Senior Living Campus

ABOUT CAMPBELL STREET: Join the Campbell Street team and be part of a company that truly invests in its employees! Proudly Great Place to Work® certified, we are dedicated to creating a supportive and rewarding environment for our staff. We offer unique benefits, including tuition reimbursement, same-day pay, and a matching 401(k), because we believe in taking care of the people who take care of others.

At Campbell Street, we welcome individuals at all stages of their careers—whether you're an experienced professional, looking for a career change, or completely new to the industry, we provide the tools and support you need to succeed. We offer flexible scheduling to accommodate those continuing their education, cover all CEUs and license renewals, and provide hands-on guidance through our clinical, operations, HR, business development, business office, and talent acquisition teams.

At Campbell Street, our Mission is simple yet powerful: Exceptional People. Extraordinary Care. We strive to create a lasting, positive impact in everything we do. Guided by our SMART Values—Servant Leadership, Mirror First, Always Do the Right Thing, Resilience, and Transparency—we foster a culture of integrity, support, and excellence. These principles shape how we serve our residents and empower our staff, ensuring a compassionate and purpose-driven environment where everyone can thrive.

As we continue to grow and serve more residents across the Midwest, we are looking for compassionate, driven individuals to join our team. If you’re looking for a fresh start, a new opportunity, or a chance to build a meaningful career in healthcare, we invite you to apply today!

Overview: GlenOaks Senior Living Campus is seeking a highly organized and detail-oriented Staffing Coordinator to join our team. This key role involves managing staffing schedules, ensuring adequate coverage, and supporting various operational needs. This position will help ensure we have the right staff in place to provide excellent care for our residents while also assisting with transportation needs. The Staffing Coordinator will work closely with department heads and staff to maintain an efficient, compliant, and well-staffed environment.

Job Duties & Responsibilities:

• Staffing Coordination: Develop and manage the staffing schedule for all departments to ensure adequate coverage, considering employee availability, shift preferences, and facility needs.
• Scheduler: Communicate with staff regarding scheduling changes, call-offs, and overtime requirements. Ensure compliance with all relevant staffing regulations and work hours
• Track and manage staff attendance, ensuring compliance with attendance policies and addressing any issues that arise.
• Maintain and update employee availability and leave records accurately.
• Work closely with management to anticipate staffing needs and proactively address potential shortages or scheduling gaps.
• Assist with new staff on-boarding and training, ensuring accurate scheduling and appropriate staffing assignments.
• Coordinate with Human Resources to ensure that staff certifications, licenses, and training requirements are up to date.
• Ensure accurate and timely payroll processing, including reporting of worked hours, overtime, and shift differentials.
• Maintain a professional and supportive relationship with residents, families, and staff.
• Assist with other office tasks as necessary, including maintaining office supplies and documentation.

Education & Qualifications:

• High school diploma or equivalent required. An associate’s degree in healthcare or business administration is preferred.
• Previous experience in healthcare staffing, scheduling, or human resources is highly preferred.
• Valid Driver’s License and a clean driving record
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines effectively.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with scheduling or HR software is a plus.
• Knowledge of staffing regulations and labor laws in healthcare settings is an advantage.
• Ability to maintain confidentiality and handle sensitive information with professionalism.

Physical Requirements:

• Ability to sit at a desk and use a computer for extended periods.
• Ability to lift and carry office supplies or materials up to 25 pounds.
• Ability to communicate effectively with residents, families, and staff.
• Dexterity for operating office equipment.

GlenOaks Senior Living Campus is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, national origin, disability, age, sexual orientation, gender identity, or any other characteristic protected by applicable law.

At Campbell Street, your well-being, growth,and financial future matter—join us and experience the support you deserve!