What are the responsibilities and job description for the Accounts Receivable Specialist position at Gleeson Powers, Inc.?
Gleeson Powers Inc. is a specialty life-safety contractor headquartered in Southborough, MA seeking an A/R Specialist to join our Finance & Administration team.
This position plays a key role in supporting the financial success of our projects through project billing, financial tracking, documentation, collections support, and collaboration with our Operations team. The A/R Specialist works closely with Project Managers, field staff, customers, and the Finance team to ensure projects are billed accurately, documentation is complete, and financial information is maintained throughout the life of each project.
We are a niche contractor where quality, customer service, and attention to detail set us apart.
Key Responsibilities
Invoicing
- Prepare and submit monthly project billings, including AIA pay applications and invoices.
- Work closely with Project Managers to ensure project billings are accurate, complete, and submitted on time.
- Upload invoices and supporting documentation through customer billing portals (Procore, Textura, and similar platforms).
- Maintain project billing records, schedules, and supporting documentation.
Project Financial Administration
- Monitor project budgets, billing status, retainage, change orders, and outstanding balances.
- Track Time & Material work and assist with processing change order billings.
- Review project documentation to ensure all billable work is captured.
- Support project financial reporting and assist Project Managers with billing status and project financial information.
Documentation & Compliance
- Coordinate required billing documentation including lien waivers, insurance certificates, certified payroll (when applicable), and customer-specific compliance requirements.
- Support the administration of contractor licenses, state registrations, certificates, insurance documentation, and other corporate compliance requirements.
- Maintain organized project documentation to support timely payment.
Accounts Receivable Support
- Assist with monitoring outstanding receivables and following up on overdue invoices.
- Support collection efforts with customers and General Contractor accounting departments.
- Track retainage billing through project closeout.
General Accounting Support
- Assist with project-related accounting and administrative functions.
- Support month-end activities and other Finance department initiatives as needed.
- Identify opportunities to improve processes and efficiencies.
Qualifications
Highly organized with exceptional attention to detail.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to prioritize multiple projects and deadlines in a fast-paced environment.
- Comfortable working independently while collaborating with multiple departments.
- Strong proficiency in Microsoft Excel and Microsoft Office.
Preferred Experience
Experience in project accounting, construction accounting, billing, accounts receivable, bookkeeping, finance, or a related role.
- Experience working in the construction industry is preferred but not required.
- Familiarity with AIA billing, Schedules of Values (SOV), retainage, lien waivers, and change orders is a plus.
- Experience with accounting software, ERP systems, or construction management platforms (Foundation, Procore, Textura, Sage etc.) is a plus.
Position Details
Full-time, in-office position
- Southborough, Massachusetts
Pay: $60,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
Salary : $60,000 - $70,000