Supply Chain Operations Coordinator

HOW TO APPLY

Please create an account in our job portal by clicking the “Apply” button at this link:

https://secure.entertimeonline.com/ta/PayServ201002.careers?ApplyToJob=537254213&full_apply=&jobid=537254213

Department: Purchasing and Inventory

Reports To: Supply Chain Operations Manager

Supervises: None

FLSA Status: Non-exempt (hourly)

Pay Scale: $24.00 – $38.00 per hour, depending on experience

Location: On-site in La Conner, WA

Schedule: Full-time, M-F

Work Environment: Primarily desk-based, with periodic time on the production floor supporting Inventory. May require walking, reaching, bending, and light lifting.

Benefits: Health insurance with HSA option (80% employer paid), employee paid Dental and Vision, 401(k), flexible PTO including holidays, employee jewelry discount, parental leave

ABOUT GLDN

GLDN is a direct-to-consumer jewelry brand that blends craft and technology to bring delight and connection through meaningful, personalized pieces. We design, manufacture, and ship from our headquarters in La Conner, Washington. We’re growing — and our Purchasing and Inventory team needs to grow with us.

THE ROLE

We’re hiring a Supply Chain Operations Coordinator to be the connective layer between our Purchasing and Inventory teams. As a key operational partner to our Supply Chain Operations Manager, you’ll keep purchase orders moving, own our Stockout Tracker and receiving priorities, support new product launches behind the scenes, and turn how we work into clear, documented processes.

This is a coordination and execution role. Our Sourcing & Procurement Manager owns supplier strategy and negotiation, our Product Planning team owns forecasting, and our Inventory Specialists own hands-on receiving and quality checks. You’ll be the person who connects those pieces and makes sure nothing falls through the cracks. The role is intentionally flexible and is designed to grow in scope as the department evolves.

If you love keeping lots of moving pieces organized, on time, and documented — and you also love working in a non-traditional, eclectic, and dynamic environment — keep reading.

KEY RESPONSIBILITIES

Purchasing & Vendor Execution

• Place purchase orders based on planning data and system-generated triggers, following our PO process and company policy
• Follow up on order confirmations and updated ETAs, and escalate vendor issues such as delays or missed shipments
• Coordinate vendor communication related to payments and deposits
• Process supply purchase requests
• Maintain pricing histories and vendor records in our ERP (Odoo)
• Ensure purchasing documents are complete, accurate, and include appropriate terms
• Compile delivery and defect data to feed supplier scorecards
• Provide month-end audit support to Finance

Stockout Tracking & Inventory Coordination

• Own the Stockout Tracker in partnership with Product Planning: set receiving priorities, keep PO information current, and communicate status to other departments
• Coordinate outsourced receiving logistics
• Support inventory count coordination and train new team members on receiving procedures

New Product Launch (NPL) Support

• Handle day-to-day NPL tracking: sample requests and delivery status, timing updates for the design team, and logging vendor quotes in the NPL workflow
• Support new product setup and act as the liaison with Brand and Product points of contact
• Coordinate the handoff of product specs and quality standards to Inventory Specialists for first-article inspection

Documentation, Systems & Projects

• Create and maintain Purchasing and Inventory SOPs and process documentation in partnership with the Supply Chain Operations Manager, starting with our PO process
• Manage system issues with Silverdale, our systems partner, from submission through follow-up and resolution
• Provide project management support on Inventory and Purchasing initiatives
• Provide administrative support for vendor contract management
• Take on other related duties as the role grows

Qualifications
Required

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Strong math skills and comfort working with numbers
• Strong Excel and general computer skills
• Strong critical thinking and problem-solving skills
• Ability to write clear process documentation
• Ability to pick up new systems and software quickly

Preferred

• Experience in purchasing, inventory, or a related supply chain role
• ERP experience, especially Odoo
• Experience writing SOPs or supporting process improvement projects

SKILLS

• Comfortable working across two functions with evolving scope and shifting priorities
• Collaborative — works well with diverse, cross-functional teams
• Strong follow-through: closes loops and keeps work from falling through the cracks
• Process-minded: sees a messy workflow and wants to make it clear and repeatable
• Proactive and results-driven
• Open to new ideas, tools, and ways of working

WHAT YOU’LL GAIN

• A role designed to grow with the department, shaped in partnership with the Supply Chain Operations Manager
• Broad exposure across purchasing, inventory, new product launches, and systems
• The chance to build the processes and documentation to support a growing team

HOW TO APPLY

Please create an account in our job portal by clicking the “Apply” button at this link:

https://secure.entertimeonline.com/ta/PayServ201002.careers?ApplyToJob=537254213&full_apply=&jobid=537254213

DIVERSITY, EQUITY, INCLUSION

At GLDN, we take a lot of things personally… and we like it that way! We are committed to inclusion across race, gender, age, religion, identity, and experience, to name a few. We believe that diversity, equity and inclusion isn’t only what’s ethically right — it’s what works to create better ideas, a stronger team with deeper relationships, and the most delight in our hearts. We honor and cherish our team, customers, and everyone else for being their true, unique selves. People of all races, ages, identities, religions and other diverse candidates are encouraged to apply!

EQUAL OPPORTUNITY STATEMENT

GLDN is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

REASONABLE ACCOMMODATIONS

GLDN is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need accommodations during the application or interview process, please let us know.

Note: At any time, with or without notice, GLDN reserves the right to add, delete, or change the position’s requirements.

HOW TO APPLY

Please create an account in our job portal by clicking the “Apply” button at this link:

https://secure.entertimeonline.com/ta/PayServ201002.careers?ApplyToJob=537254213&full_apply=&jobid=537254213

Pay: $24.00 - $38.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave

Work Location: In person

Salary : $24 - $38