Executive Admin Intern

About GLAAD

As the world’s largest LGBTQ media advocacy organization, GLAAD is at the forefront of accelerating acceptance to ensure fair, accurate, and inclusive representation that leads to cultural change. For over 40 years, GLAAD has been a dynamic media force rewriting the script for LGBTQ acceptance. Our work tackles tough issues that shape the narrative and provoke dialogue that leads to cultural change.

The work of GLAAD is a campaign-style work environment that operates on a breaking news cycle; there is always a high level of energy and rapid activity for everyone in the organization, preparing for the next events/campaigns to accomplish our important media advocacy work, challenging anti-LBGTQ activism, and changing hearts and minds about our need for full equality. Staff members are expected to consciously and continuously promote the mission, values, programs, and impact of the organization when presented with opportunities for participating in membership development and reaching out to personal connections on behalf of GLAAD.

GLAAD operates with support from foundations, corporations, and individuals from every corner of the United States. Our highly skilled team of 60 staff works out of our Headquarters in New York, Los Angeles, and remotely.

The Opportunity

Reporting to the Chief Marketing and Programs Officer, the Executive Admin Intern role offers an opportunity to immerse yourself in high-level executive administrative work that supports our GLAAD Media Institute (GMI) and Development department.

The successful candidate will ensure schedules, communications, and day-to-day operations run seamlessly. Concurrently, they will be an integral part of the GMI and Developmenet department, contributing to a diverse range of tasks and projects. All interns will take part in a department rotation, and at the end of the program, interns will present on a topic to all staff.

The ideal candidate for this role will be a detail-oriented and well-organized student with a deep understanding of GLAAD, including its mission, values, key stakeholders, priorities, and programs.

Candidate Profile | Competencies | Personal Qualities

Responsibilities

• Provide dedicated support to the Chief Marketing/Programs Officer and Chief Development Officer, including correspondence, meeting scheduling, coordinating all travel and expenses, and traffic management of a high volume of documents for signature and execution.
• Serve as a liaison to help facilitate and troubleshoot operational and administrative issues
• Prepare schedules to ensure the timely follow-up on action items from key meetings
• Schedule cross-departmental meetings, appointments, conferences, etc.
• Routinely perform a wide variety of support duties
• Prepare and submit expenses and any other reports as needed
• Maintain confidential and sensitive information
• Assist in the development of presentations, special projects, spreadsheets, special reports, and agenda material.
• Conduct research and analysis inquiries
• Performs all other related duties as assigned
• This is a hybrid role and will function out of the NYC office location
  
  

Learning Objectives

• Broad Experience: Exposure to a minimum of 4 departments, understanding how various functions contribute to the company's mission.
• Professional Skills: Enhanced communication (written and verbal), problem-solving, organizational, and time-management skills. Interns will take part in a rotation and present to all staff on a specific topic.
• Technical Proficiency: Experience with industry-standard tools and software used across different business functions.
• Mentorship: Guidance and feedback from assigned mentors and department leaders.
• Networking Opportunities: Opportunities to connect with professionals at all levels of the organization.
  
  

Qualifications:

• Availability to work up to 25 hours a week
• Length of Program: 3 Months
• Basic understanding of the Google Suite landscape
• Excellent time management skills
• Strong attention to detail
• Strong written and oral communication skills
• Strong organizational skills, ability to manage multiple tasks to meet deadlines, and desire to be a self-starter
• Inclusivity is a vital part of GLAAD’s work. Skills necessary to create a more diverse and inclusive environment are a plus.
• Currently enrolled in an accredited college/university pursuing a Bachelor's or Master's degree in management, business, communications, public relations, or any other related fields.
  
  

GLAAD Is An Equal Opportunity Employer

GLAAD is committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height and weight, or other personal characteristics as may be protected by applicable law.

Commitment to Diversity:

GLAAD was established with the premise that expanding diversity within the organization enhances the work experience and furthers the understanding of the entire mission that GLAAD is based upon. An atmosphere of civility and mutual respect towards difference is indispensable to the work process and enables the free interchange of ideas that is the basis of a successful organization. These differences may be cultural, ethnic, religious, intellectual, ideological, or political. Each of these qualities is integral to the identity we form as individuals, and all are essential to creating a vibrant workforce here at GLAAD composed of individuals with unique perspectives and backgrounds. GLAAD has committed itself to a workforce of inclusion, respect for difference, and fairness, and guarantees the same rights to all its employees to ensure the fullest degree of success within the organization.

GLAAD is also committed to providing equal opportunity to all employees and applicants for employment without regard to race, religious creed, color, gender identity, gender expression, age, national origin, ancestry, citizenship status, physical or mental disability, medical condition, pregnancy, marital or veteran status, sexual orientation, height and weight, or other personal characteristics as may be protected by applicable law. We especially encourage members of historically underrepresented communities to apply, including LGBTQ people, women, people of color, and people with disabilities.