Jr. People Specialist

About GK

GK Software is more than a global technology leader for retail solutions! At GK, we value our people and foster a culture of cooperation, offering opportunities to bring your own ideas, creativity, and concepts. We are proud to deliver the most innovative and flexible retail applications to our customers. No matter what close-knit team you're a part of, you will see your contributions shape and inspire the future of retail technology.

About the Role

The Jr. People Specialist plays a key role in supporting the day-to-day operations of the People & Culture function, including recruiting, onboarding, employee records, benefits administration, and immigration support. This position helps deliver a seamless and positive employee experience by providing responsive, detail-oriented support to employees and the HR team. As part of the people-first culture, the Jr. People Specialist contributes to initiatives that foster engagement, inclusion, and a supportive workplace.

Key Responsibilities

Recruiting & Onboarding

• Coordinate recruiting efforts, including job postings, interview scheduling, and candidate communication.
• Assist with candidate screening processes, including reference checks.
• Coordinate onboarding and orientation for new hires in partnership with HR team members.
• Ensure completion and accuracy of onboarding paperwork, including Form I-9.
• Assist in updating onboarding materials to reflect global and local changes.

HR Operations & Compliance

• Maintain accurate and up-to-date employee records in the Company's HRIS, Benefit System, and personnel files.
• Assist in ensuring compliance with company policies and applicable employment laws.
• Support internal and external audits by gathering, reviewing, and organizing HR documentation.
• Conduct periodic audits of employee files (e.g., I-9s, personnel records) to ensure completeness and accuracy.
• Prepare standard HR documents such as employment verifications, status change letters, internal change procedures, and reports.
• Assist with identifying process improvements and efficiencies within HR operations.

Immigration & Global Mobility Support

• Track visa status, expiration dates, and key milestones to ensure timely filings and compliance.
• Assist in gathering and organizing required documentation for visa petitions and audits.
• Maintain accurate immigration records and case tracking logs.
• Support preparation for audits and site visits related to immigration compliance.
• Assist in communicating immigration process updates and requirements to employees.

Employee Support

• Serve as a point of contact for employees’ questions regarding HR policies, procedures, and benefits.
• Support employee engagement initiatives, training sessions, and company events.
• Assist with performance management processes by tracking timelines and documentation.

Benefits & Compensation

• Assist with the administration of employee compensation and benefits programs.
• Participate in the coordination of open enrollment activities, benefit changes, and employee communications.
• Support audits of benefits enrollment and billing for accuracy.
• Assist with compensation-related administrative processes (e.g., data entry, tracking changes).

Reporting & HRIS

• Generate and maintain HR reports and metrics (e.g., headcount, turnover, time-to-fill)
• Support data integrity and accuracy within HR systems.

Other Tasks

• Keep up to date with the latest HR trends and best practices.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Assist with benefits, billing reconciliation, and vendor coordination.
• Assist with payroll processing if needed.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in human resources management, Business Administration, or related discipline (or equivalent experience).
• 1-3 years of HR, administrative, or coordination experience preferred.
• Basic knowledge of employment laws and HR practices.
• aPHR, PHR, or SHRM-CP certification preferred

Required Skills

• Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)
• Experience with HRMS/HRIS systems is a plus.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Works comfortably under pressure and meets tight deadlines.

Work Environment & Classification

• This position is classified as salaried non-exempt under the Fair Labor Standards Act and is eligible for overtime pay.
• Primarily operates in a professional office environment with the possibility of a hybrid work schedule.
• This is an on-site position located in Raleigh, NC.

Physical Skills & Abilities

• Depending on the assignment, it may require the ability to stand, walk, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds.
• Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment, and read technical information.

Language Skills

• Fluent English (verbal/written)

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under federal, state, or local law.