What are the responsibilities and job description for the Warehouse & Logistics Coordinator position at Givens Packing & Crating?
Warehouse & Logistics Coordinator
Chesapeake, Va
Full-time
Position Purpose
To manage and coordinate logistics operations for a warehouse, ensuring a smooth flow of goods from the final customer. The role ensures full traceability, stock accuracy, quality control, and proper documentation, aligned with SAP inventory records.
Key Responsibilities
International Transportation Management
English
Spanish: Nice to have
Competencies
Chesapeake, Va
Full-time
Position Purpose
To manage and coordinate logistics operations for a warehouse, ensuring a smooth flow of goods from the final customer. The role ensures full traceability, stock accuracy, quality control, and proper documentation, aligned with SAP inventory records.
Key Responsibilities
International Transportation Management
- Monitor the status of containers in transit from Barcelona and China to Norfolk.
- Track air shipments from Barcelona and China to Norfolk.
- Coordinate with the freight forwarder the pickup of containers once they arrive at the port.
- Coordinate with freight forwarder the pickup of pallets once they arrive at the airport.
- Prepare and validate all required documentation for the inbound of each container into the warehouse.
- Ensure that stock received at warehouse matches the packing list.
- Manage and report quality issues or discrepancies identified during receiving.
- Notify client of any incidents related to containers, quality issues, or documentation.
- Manage issues related to stocked products, including rework, quality problems, or blocked material.
- Periodically review, together with client, that SAP inventory matches physical stock at warehouse.
- Ensure full inventory traceability.
- Coordinate outbound shipments from warehouse to customer in collaboration with client.
- Ensure that all outbound documentation is properly prepared and completed.
- Ensure correct labeling of all pallets shipped from warehouse to customer.
- Create and submit the ASN (Advance Shipping Notice) in customer's web portal at the moment the truck departs from warehouse to customer.
- Report and manage shipment incidents involving customer, UPS, or client.
- Act as the operational point of contact between warehouse, client, freight forwarder, customer, and logistics providers.
- Ensure proactive and clear communication in case of deviations or incidents.
- Propose continuous improvement initiatives for logistics and warehouse processes.
- Experience in international logistics, supply chain operations, or external warehouse management.
- Strong knowledge of ocean and air freight processes.
- Experience managing import/export documentation.
- Knowledge of receiving, inventory, and outbound logistics processes.
- Familiarity with packing lists, B/L, AWB, and logistics documentation.
English
Spanish: Nice to have
Competencies
- Strong organizational and follow-up skills.
- High attention to detail and quality.
- Strong communication and incident management skills.
- Ability to work with multiple stakeholders and logistics partners.
- Proactive mindset with a continuous improvement orientation.