Production Support Admin

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness, humility, and a spirit of adventure, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn from our 79 production sites worldwide, known for their best-in-class processes and procedures. There’s many to learn from, with high-performing leaders and caring colleagues to explore ideas and ambitions with. Every day, your energy, your personality, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

This role plays a key part in supporting business continuity by maintaining precision in payroll processes, fostering collaboration across departments, and ensuring that daily operations run smoothly and efficiently.

In this position, you will:

• Administer union payroll accurately and in compliance with collective bargaining agreements, labor laws, union contracts, and company policies.
• Maintain and process payroll records, including timesheets; investigate and resolve discrepancies in collaboration with Supervisors and HR to ensure full compliance.
• Communicate with union representatives on payroll-related matters when necessary.
• Monitor and manage inventory levels of office and operational supplies, placing orders as needed to maintain cost-effective stock levels.
• Oversee vendor relationships, including negotiating pricing, tracking orders, and monitoring delivery schedules.
• Prepare and reconcile purchase orders, invoices, and expense reports to ensure accuracy and alignment with budget controls.
• Maintain organized, confidential records related to payroll, procurement, and employee relations.
• Provide administrative support to departments and site management, ensuring smooth day-to-day operations.
• Manage the union uniform program, coordinating with vendors to ensure timely distribution and accurate billing.
  
  

Academic Background

A bachelor’s degree or high school diploma with equivalent/relevant fragrance industry experience is required, with a minimum of one to three (1-3) years.

Technical Skills

• Proven experience in payroll administration, preferably within a unionized workforce.
• Knowledge of payroll systems and applicable labor regulations.
• Strong organizational and time-management skills.
• Understanding of supply chain or procurement practices.
• Proficiency in Google Suite & Microsoft Office Suite (Excel, Word, Outlook).
• Proficiency in SAP
• High attention to detail and accuracy; ability to handle highly confidential information with discretion.
  
  

Working Conditions:

• This position may require occasional overtime
• Work is performed in a manufacturing environment, which may involve exposure to noise, fragrances, and varying temperatures.
• Physical requirements: Able to walk/push/pull
  
  

Compensation and Benefits:

The salary range for this position is $58,000 to $70,000 annually. Actual compensation will depend on individual qualifications. Benefits include medical, dental, and vision coverage, as well as a high-matching 401(k) retirement plan.

This role is 100% on-site, allowing for hands-on interaction and teamwork.

#ZR

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.

Every essence of you enriches our world.

Diversity drives innovation and creates closer connections with our employees, customers and partners.

Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.