Firm Administrator

Giro & Associates LLC is a veteran owned law firm seeking a Firm Administrator to oversee day-to-day operations, allowing attorneys to focus on client service and legal work. This non-attorney leadership role involves managing staff, finances, systems, and resources while working closely with partners. Office: 1060 Main St., Suite #303, River Edge, NJ Work schedule: 9:30 a.m. to 6:00 p.m. EST, Monday through Friday, with on-site presence during core hours except approved remote days.

Position Overview

The Firm Administrator handles overall business operations, including HR, finance, office management, and technology in a small-firm setting. The role demands versatility, initiative, and hands-on execution alongside strategic planning.

Key Responsibilities

• Operations and Office Management

  • Manage daily office functions, workflows, calendaring, and administrative processes.

  • Handle supplies, equipment, and vendors (IT, phone, copier, software).

  • Refine procedures for file management, matter intake, conflict checks, and document organization.​

• Finance, Billing, and Reporting

  • Coordinate budgets, cash flow, trust accounting, payables, and receivables with partners and bookkeeper.

  • Oversee timekeeping, billing, and collections for timely invoices.

  • Generate operational and financial reports highlighting trends and efficiencies.​

• Human Resources and Staffing

  • Recruit, onboard, and train non-attorney staff; align with partners on needs.

  • Manage personnel files, benefits coordination, time-off, and performance reviews.

  • Foster a professional, client-focused culture.​

• Technology and Process Improvement

  • Coordinate practice management, billing, and document systems with vendors.

  • Document and optimize workflows (intake, billing, deadlines).

  • Evaluate tools for efficiency, communication, and security.​

• Compliance and Risk Management

  • Support confidentiality, records retention, and trust accounting compliance.

  • Manage insurance renewals and firm licenses.

  • Ensure policies are documented and followed.​

Qualifications

• Experience: 5 years in law firm or professional services, with 2 years in operations/administration; small firm experience preferred.​

• Skills: Leadership, financial basics, office software proficiency (Microsoft 365, practice management); organizational and communication strengths.​

• Education: MBA, Bachelor's in business, management, or related preferred; experience may substitute.​

Reporting and Compensation

Reports to partners; supervises non-attorney staff. Full-time, exempt.
Competitive pay and benefits based on experience.​