Alumni and Annual Fund Coordinator

Description

Every Girl Scout has a story. Some are just beginning their journey, and others carry the lessons of Girl Scouting with them for a lifetime. As our Alumni and Annual Fund Coordinator, you'll help connect those stories while building the relationships that make our mission possible.

Not only a fundraising position, this role is an opportunity to inspire generosity, strengthen lifelong connections, and create meaningful experiences for alumni, donors, volunteers, and community partners across Kentucky. Whether you're welcoming a first-time donor, reconnecting with Girl Scout alumni, coordinating a community event, or sharing the impact of a gift, your work will help ensure more girls have access to life-changing leadership opportunities.

We're looking for someone who enjoys building genuine relationships, thrives on connecting people to a purpose, and believes that every interaction matters. If you are organized, creative, community-minded, and energized by bringing people together around a shared mission, we'd love to meet you.

At Girl Scouts of Kentucky's Wilderness Road, you'll join a collaborative team committed to helping every girl discover her strengths, find her voice, and make a lasting difference in her community. Together, we're building the next generation of courageous and confident leaders.

Essential Responsibilities

Annual Fund & Donor Stewardship

• Coordinate the council's annual fund calendar, including direct mail, digital appeals, Giving Tuesday/KY Gives Day initiatives, year-end giving, and other annual fundraising initiatives.
• Manage donor acknowledgments, stewardship communications, and recognition efforts to ensure a meaningful and timely donor experience.
• Maintain accurate donor records and gift documentation within the donor database.
• Monitor annual fund metrics and prepare reports that support fundraising strategies and organizational decision-making.
• Support donor cultivation by coordinating meetings, preparing materials and collateral, and assisting with follow-up activities.
• Collaborate with the Communications team to develop compelling donor stories and fundraising content and marketing plan.
  
  

Alumni Engagement

• Develop and implement strategies that strengthen relationships with Girl Scout alumni across the council.
• Build and maintain an active alumni database while identifying opportunities to reconnect former members and volunteers.
• Coordinate alumni communications, networking opportunities, recognition initiatives, and special events.
• Create meaningful pathways for alumni to engage through volunteering, mentoring, advocacy, and philanthropy.
  
  

Events & Community Engagement

• Coordinate donor, alumni, and community engagement events that strengthen relationships and increase visibility for the organization.
• Represent Girl Scouts at community events, networking opportunities, and partner functions.
• Assist in cultivating corporate and community partnerships that support fundraising and mission advancement.
• Support volunteer committees and event volunteers as assigned.
  
  

Database & Administrative Support

• Maintain donor, alumni, and prospect information with a high level of accuracy and confidentiality.
• Facilitate connections and relationships with third party contracts or consultants.
• Generate reports, mailing lists, acknowledgments, and other fundraising materials as needed.
• Assist with prospect research and donor pipeline development.
• Support department budgeting, recordkeeping, and administrative projects.
  
  

Requirements

Education and Experience

• Bachelor's degree in communications, marketing, nonprofit management, fundraising, business, public relations, or a related field preferred, or four years of equivalent professional experience.
• Experience in fundraising, donor relations, alumni engagement, event planning, marketing, customer engagement, or nonprofit development preferred.
• Experience working with donor management or CRM systems preferred.
• Demonstrated ability to build authentic relationships with diverse stakeholders.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Proficiency with Microsoft Office; experience with donor databases and fundraising software preferred.
  
  

Knowledge, Skills, And Abilities

• Passion for relationship building and creating exceptional donor and alumni experiences.
• Ability to represent the organization professionally in community settings.
• Strong customer service mindset with excellent follow-through.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfortable working independently while collaborating across departments.
• Creative problem-solving skills and a willingness to identify new opportunities for engagement.
• Ability to work effectively in a hybrid work environment.
• Willingness to work evenings and weekends.
• Ability to travel throughout the council jurisdiction.
• Valid driver's license and reliable transportation.
  
  

Physical Requirements

The physical demands described are representative of those required to successfully perform the essential functions of this position.

• Prolonged periods of sitting, computer work, and driving.
• Ability to operate standard office equipment.
• Ability to lift and carry up to 25 pounds.
• Frequent standing and walking during meetings, events, and community activities.
  
  

Benefits

• Competitive nonprofit compensation with opportunities for annual cost-of-living and merit-based increases.
• Employer-sponsored medical, dental, vision, life insurance, and 403(b) retirement savings options.
• Generous paid time off and sick leave designed to support employee well-being.
• Professional development opportunities including training, certifications, conferences, networking, and leadership development.
• Complimentary annual Girl Scout membership during employment.