What are the responsibilities and job description for the Accounts Payable Clerk position at Girl Scouts of Hawai'i?
We are Girl Scouts
Girl Scouts create the world they want to live in and strive to make it better every single day. They explore their strengths, take on new challenges, and can always be themselves, regardless of background or ability.
Supported by adult volunteers and mentors right here in our community, as well as millions of alums around the globe, Girl Scouts lead the way as they discover who they are and how they can make the future a brighter place.
Job Purpose:
The Accounts Payable Clerk supports the financial operations of Girl Scouts of Hawaiʻi by ensuring timely, accurate, and compliant processing of accounts payable transactions. This position plays a critical role in maintaining strong internal controls, supporting vendors and staff, and upholding the financial stewardship expected of a nonprofit organization.
Job Responsibilities
1.
Receive, review, and process invoices for accuracy, appropriate approvals, and proper coding.
2.
Enter invoices and payment information into the accounting system in a timely manner.
3.
Prepare and process payments via check, ACH, or other approved methods.
4.
Match invoices to purchase orders and supporting documentation, as applicable.
5.
Maintain vendor files, including W-9s and required documentation.
6.
Respond to vendor inquiries regarding payment status and resolve discrepancies.
7.
Coordinate with staff to ensure invoices are submitted with proper documentation and approvals.
8.
Assist with monthly accounts payable reconciliations.
9.
Maintain organized and complete electronic and physical financial records.
10.
Support audit preparation by providing requested documentation and reports.
11.
Other duties as assigned.
Job Qualifications:
Education
- Associate’s degree and/or 2 years equivalent accounts payable or general accounting experience.
Experience
- Working knowledge of basic accounting principles.
- Proficiency with Microsoft Excel and accounting software.
- Strong attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Strong organizational and time-management skills.
- Clear and professional written and verbal communication.
Licenses/Certifications
- Personal vehicle, valid driver’s license, and current insurance.
Job Classification
- Hybrid Remote: two days in office, two days remote.
- Part-time: 20 hours per week with opportunity to increase to full-time.