Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of office and program facilities, ensuring safe, functional, and well-maintained environments for staff, volunteers, and visitors. This role provides hands-on coordination of maintenance requests, vendor services, supply management, and general facility operations.

Working as part of the Finance and Administration team, the Facilities Coordinator serves as a key point of contact for internal customers, helping to resolve issues efficiently while delivering a high level of service. This role also provides administrative and operational support for facility-related projects, fleet coordination, and special events, contributing to the overall effectiveness of the organization’s facilities and operations.

Girl Scouts of Eastern Missouri offers a robust benefit package to full-time employees including health, dental, vision, life insurance, disability, health reimbursement account, flexible spending account, voluntary plans (critical illness, accident, hospital indemnity, cancer, pet insurance, ID theft, and legal protection), a 403(b) retirement plan with company match, paid holidays including a winter break, paid time off, extended illness bank, parental leave, employee assistance program, a hybrid work environment, and more! Put your passion into action with Girl Scouts of Eastern Missouri!

Essential Job Duties

• Support the day-to-day operations of office facilities, ensuring a high level of service for internal customers.
• Respond to and complete facilities, maintenance, and operational requests in a timely manner.
• Coordinate service calls with vendors to address maintenance needs and ensure building systems and equipment remain functional.
• Perform light maintenance tasks, as needed.
• Create, track, and close work orders using MaintainX (CMMS), ensuring accurate documentation and timely completion.
• Provide administrative and operational support to the Director of Facilities, including: processing vendor invoices and tracking expenses, coordinating with vendors and service providers, supporting capital projects and facility improvements, and assisting with development and documentation of procedures.
• Assist with oversight of contracted janitorial services, helping to ensure cleaning standards are met and communicating special service requests.
• Order and maintain inventory of janitorial and general building supplies to ensure adequate stock levels.
• Coordinate warehouse storage organization and basic inventory tracking of program supplies and equipment.
• Coordinate fleet vehicle reservations, including pre- and post-use inspections.
• Assist with scheduling and coordination of routine and reactive fleet maintenance.
• Schedule contracted security services and process security logs.
• Perform room setups for meetings, programs, and events.
• Assist with mailroom operations and administrative support tasks, as needed.
• Work collaboratively with team members to support the overall operations and mission of the organization.
• Perform other duties as assigned.