Assistant Project Manager

The Assistant Project Manager (APM) supports the planning, coordination, and execution of construction projects to ensure they are delivered on time, within budget, and in accordance with contract documents. This role serves as the primary liaison among project stakeholders and plays a critical role in managing project documentation, scope, budget, and subcontractor coordination. The APM mentor Project Engineers and Interns while building technical knowledge, leadership skills, and project execution capabilities. This position is a preparatory step in the career pathway toward becoming a Project Manager and receives regular coaching and mentorship from assigned Project Managers or Senior Project Managers to support professional growth.

About the Role

Essential Duties and Responsibilities:

• Serve as the primary liaison with architects, consultants, trade partners, suppliers, inspectors, and client representatives to resolve issues related to drawings, specifications, and field conditions.
• Manage project documentation and ensure drawings, submittals, and specifications are accurate, current, and aligned with the contract and estimate.
• Support preconstruction efforts, including assisting in estimates, bid reviews, and scope development.
• Oversee and track the submittal and shop drawing process to ensure timely review, contract compliance, and issue resolution.
• Partner with the Project Manager or Construction Manager to:
• Draft and manage proposals, contract documents, and subcontractor agreements.
• Conduct trade partner buyouts.
• Prepare and review project budgets and schedules.
• Monitor cost control measures, change order management, and project financial performance.
• Manage and negotiate change orders, including reviewing pay applications, compiling supporting documentation, and coordinating approval from the design team and owner.
• Lead and coordinate project meetings including preconstruction, submittal review, and trade coordination.
• Maintain logs and reports including RFIs, submittals, quality control, safety, and change orders.
• Assist with project closeout by preparing and compiling warranties, as-built drawings, O&M manuals, and final documentation.
• Prepare scope of work documents for trade partners.
• Supervise and mentor Project Engineers and Interns, including providing feedback for performance evaluations.
• Actively seek guidance and feedback from Project Managers and Senior Project Managers to build readiness for future promotion.
• Other duties as needed or required.

Qualifications

• Proven ability to assist with all responsibilities for complex projects.
• Minimum 5 years’ experience in construction or construction-related fields.
• Minimum 5 years of experience in commercial construction or related field.
• Bachelor's degree in construction management, Engineering, or related field preferred. Equivalent experience will be considered.
• Knowledge of construction means and methods, cost control, scheduling, estimating, and subcontractor management.
• Strong understanding of contract documents, drawings, and technical specifications.
• Proficient in Microsoft Office Suite; experience with Procore and scheduling software preferred.
• Familiarity with BIM and Lean Construction principles is a plus.
• Excellent written and verbal communication skills.

Strong leadership, organizational, and interpersonal skills.

Required Skills

• Effective organization and management of project documentation and processes.
• Strong communication with internal teams, clients, and trade partners.
• Timely and accurate execution of responsibilities.
• Attention to detail in contract review, scope alignment, and change management.
• Team participation, accountability, and positive attitude.
• Consistent attendance, punctuality, and reliability.
• Engagement in learning opportunities and responsiveness to mentorship and feedback.

Working Conditions

The APM works in both office and field environments. Site visits may involve exposure to moving equipment, uneven terrain, and weather conditions. Office work includes regular use of computers and participation in meetings. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is sometimes exposed to moving mechanical parts. The employee is occasionally exposed to airborne particles or caustic chemicals. The noise level in the work environment is usually moderate to very loud.

Physical Requirements

The APM must be able to walk construction sites, climb stairs or ladders, and lift or move up to 50 pounds. Tasks may involve sitting, standing, bending, or kneeling. Visual and auditory abilities are required for reading plans, engaging in meetings, and interacting with teams.