EMA Coordinator

The purpose of this classification is to coordinate activities of emergency management including emergency preparedness planning, response, coordination of recovery efforts, and provide specialized support for emergency management programs, functions and activities.  

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.  Other duties may be required and assigned.

***This position does include a take home vehicle as part of the benefits package***

JOB RESPONSIBILITIES

• Review, update and implement the Local Emergency Operation Emergency Operation Plan (EOP) policies and procedures; develop, update and maintain related action plans including the Hazard Mitigation Plan; Continuity of Operations Plans (COOPS), Resource and Logistics Plan, Communications & Warning Plan, Civil Activity Response Plan, and other Operations Based Plans. Assists other agencies in developing plans and procedures which support and compliment the EOP and overall emergency response goals.
• Manages the public education and outreach programs on preparedness for the local community.
• Assists with the monitoring and maintenance of EMA systems including the siren system and emergency operations center systems; ensures systems are in full operating condition and in a state of readiness; performs troubleshooting on systems and identifies the need for repair and/or replacement.
• Receives and responds to reports of emergency situations such as bomb threats and hazardous materials incidents; contacts appropriate agencies and authorities; and ensures adherence to established protocols, procedures, and operational plans.
• Establishes and maintains effective communications and working relationships with other department managers, state and federal agencies, emergency management representatives from other localities, school officials, and civic and business groups in order to ensure effective communications, preparedness, coordination and response to emergency situations; and provides guidance and expertise to County officials, other agencies, and businesses regarding emergency management operations. 
• Plans and coordinates emergency management training; prepares training lesson plans; reserves training facilities; obtains needed materials and supplies; conducts training; and evaluates results.
• Coordinates and conducts school, county, and/or multi-agency emergency disaster exercises following the Homeland Security Exercise Evaluation and Planning (HSEEP) guidelines to evaluate planning and preparedness; coordinates emergency management training through Georgia Emergency Management Agency (GEMA).
• Develop and Facilitates After Action Reports (AARs) and Situation Reports following planned and unplanned EOC Activations, Exercises, and Trainings.
• Assist with the development, facilitation, and maintenance of The Staff Development Plan to assure all staff both internally and externally are trained for service during an Emergency or Disaster.
• Serves in the Emergency Operations Center (EOC), when activated, to provide guidance, assistance and support to other agencies working in the EOC.
• Attend training related to emergency management as well as other areas of public safety to include but not limited to law enforcement and fire services.
• Assists the EMA Director and/or Deputy Director in the planning and coordination of special events involving multiple agencies/jurisdictions.
• Promotes the importance of emergency preparedness in the community; assists business, industry, school and community groups with coordinating, preparing, development, training and testing of emergency plans and procedures.
• Assists in the establishment, maintenance, and activation of emergency communications and warning systems and devices to alert the public of emergency situations; monitors and tests warning units placed in schools, hospitals, nursing homes, and daycare facilities; maintains records of the monitoring and testing of specific units.
• As directed, serves as liaison between the County, City and state and federal agencies, surrounding localities; serves on task forces and committees as assigned; communicates with National Weather Service personnel; may represent the County at meetings and conferences.
• Performs a variety of administrative tasks including maintaining files and records; prepares operational, statistical and/or activity reports; and distributes reports, records and other documents to appropriate parties.
• As directed, prepares grant applications with the Grant Writer; maintains related records and reports; and submits grant reports to the EMA Director.
• Operates a personal computer, and general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
• Maintains a comprehensive, current knowledge of applicable laws, regulations, standards, and guidelines; reads professional literature; attends seminars, workshops, and training sessions as appropriate.
• Assists with the Social Media Outreach Campaigns.
• Additional duties as assigned.

KNOWLEDGE, SKILLS, and ABILITIES

• Data Utilization: Requires the ability to synthesize, hypothesize, and/or theorize concerning data involving modification of existing policies, strategies and/or methods to meet unique or unusual conditions. Requires the ability to do so within the context of existing organizational theories and management principles.
• Human Interaction: Requires the ability to function in a director’s capacity for a major organizational unit requiring significant internal and external interaction.
• Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize consulting and advisory data and information, as well as reference, descriptive and/or design data and information as applicable.
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
• Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
• Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

ADDITIONAL FUNCTIONS

• This classification is designated as a safety sensitive position which is subject to random drug and alcohol testing and any other drug testing methods as stated in policies adopted by Gilmer County concerning drug and alcohol.
• Performs general/clerical tasks, answers the telephone; provides information, advice and guidance; takes and relays messages and/or direct calls to appropriate personnel; returns calls as necessary.
• Performs miscellaneous duties including maintaining cleanliness of assigned office and department vehicle, assisting with minor vehicle repair and maintenance, and general housekeeping.
• Required to be on-call, and/or work rotating shifts including weekends and holidays as deemed necessary.

MINIMUM QUALIFICATIONS

• Associate’s degree in emergency management, Crisis Preparedness, Public Administration, or related field preferred; one (1) to three (3) year(s) of progressively responsible management experience in emergency management, or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• High School Diploma or GED required.
• Must possess and maintain a valid Georgia driver’s license with a satisfactory MVR
• Satisfactory background/drug check by county & other GEMA requirements.
• Certification as GA-CEM (Georgia Certified Emergency Manager) preferred.
• CERT instructor or other public safety instructor certified.

ADA Requirements: Individuals applying for the posted position must be able to perform the essential functions of the position with or without reasonable accommodation.

Physical Requirements: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Work Environment: Essential functions are regularly performed without exposure to adverse environmental conditions.

Salary : $22