Executive Assistant

Who are we?

The mission of the Gilley International Group team at Real Broker is to provide the premier customer service experience for each home seller and buyer, developer and investor. Knowledge we’ve gained through years of working in the local market empowers us to provide our clients with the advice they need to make informed decisions. Whether it’s developing land, vertical construction, selling a home, searching for a home, or negotiating a contract, each member of the Gilley International Group team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

Who are we looking for?

A rockstar Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the Team Lead in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

What will you do?
These are the standards a well-above-average performer will maintain or exceed:

• Build, implement, and refine Standard Operating Procedures (SOPs)

• Manage and optimize our CRM (Lofty) — tagging, automations, task flow, cleanup * Run backend operations to ensure smooth daily workflow

• Manage calendars, inboxes, communication, and priorities

• Coordinate listings, transactions, and client follow-up

• Assist with system improvements and operational efficiencies

• Oversee in-house development projects including new construction project, rehabs and land development. Work directly with project managers and designers.

Essential duties and responsibilities

• System development, implementation, and management
• Information management
• Oversight of contracts through closing
• Customer/Vendor relations and project management
• Financial Systems

We’re Looking For Someone Who Is:

• Extremely organized and detail-oriented

• A systems thinker who loves structure, checklists, and processes

• Tech-savvy — especially with CRM platforms (Lofty experience is a big PLUS)

• Proactive, dependable, and able to stay ahead of fast-moving tasks

• Strong in communication and time management

• A self-starter who can improve systems, not just follow them

• Capable of managing multiple priorities with accuracy and calm

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• Paid time off

Education:

• Associate (Preferred)

Experience:

• Microsoft Powerpoint: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Work Location: In person

Salary : $40,000