What are the responsibilities and job description for the Attendance Clerk position at GILLETT MIDDLE SCHOOL?
PRIMARY PURPOSE:
Maintain accurate attendance records for the campus. Under direct supervision, perform data entry for attendance.
QUALIFICATIONS/EDUCATION:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to use personal computer and software to develop spreadsheets and databases, and do
word processing
Proficient keyboarding, file maintenance, and 10-key skills
Ability to meet established deadlines
Knowledge of Sungard System, preferred
Experience:
Two years data entry experience
MAJOR RESPONSIBILITIES AND DUTIES:
- Collect and enter attendance data into established database and verify accuracy of according to established procedures.
- Maintain attendance records for the students on the campus, ensuring files are ready for auditing.
- Compile and report bi-monthly attendance records to Central Administration
- Complete Quarterly reports for in-eligible students and transfer students.
- Supervise student office assistant, if applicable.
- Maintain and update computer records of absences, tardies and permits to leave campus. Giving copies to the Assistant Principals and At-Risk Counselors.
- Take and initiate phone calls that pertain to any attendance matters including calling parents to verify student absences as needed.
- Input daily teacher attendance corrections, student suspension notices, and attendance scantron sheets. Posting all data entry to the Master files.
- Run daily attendance reports for substitutes.
- Generate a daily balance and breakdown report to the At-Risk Counselor/Aide in the balancing of the entire school.
- Generate warning letters to all students incurring more than three absences.
- Report student attendance records to the Department of Health and Human Services and the Kingsville Police Department.
- Generate daily at-risk counselor/aide letters to be sent to all parents concerning their court appointments due to their child’s absences.
- Compile a report listing of all students who were sent attendance letters.
- Issue permits to leave campus.
- Maintain all tardy class admittance slips and submit copies to the Assistant Principals and the At-Risk Counselor/Aide.
- Report all attendance problems to designated administrator.
- Issue a summary list of attendance upon request and at the end of each term and prepare them for the attendance committee petition meeting.
- Assist in campus office as needed.
- Maintain confidentiality.
- Perform other duties and functions as assigned.
EQUIPMENT USED:
Personal computer or online computer terminal, printer, calculator, and copier.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer. Maintain emotional control
under stress. Frequent standing, stooping, bending, kneeling, pushing, and pulling; regular moderate lifting. Biological exposure to bacteria and communicable diseases.
Salary : $23,436 - $28,229