What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Gilbert & Baugh Ford?
Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This role offers an exciting opportunity to combine essential financial management with administrative support, ensuring smooth daily operations. The ideal candidate will bring enthusiasm, organization, and a proactive attitude to handle a variety of tasks that keep our office running efficiently. You will play a vital role in maintaining accurate financial records while providing exceptional administrative assistance to our team and clients. This paid position is perfect for someone eager to grow their skills in office management, bookkeeping, and customer service within a collaborative environment.
Responsibilities
- Manage day-to-day bookkeeping using QuickBooks, ensuring accurate recording of transactions, invoicing, and expense tracking
- Handle data entry tasks with precision, including maintaining spreadsheets and updating financial records regularly
- Support office management duties such as filing, organizing documents, and maintaining office supplies inventory
- Answer multi-line phone systems professionally, directing calls efficiently and providing excellent customer support
- Perform clerical tasks such as proofreading documents, word processing, and maintaining organized filing systems
Skills
- Proficiency in QuickBooks for bookkeeping and financial recordkeeping
- Strong computer skills with expertise in Microsoft Office Suite including Word, Excel (spreadsheets), and productivity software
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Experience with multi-line phone systems and phone etiquette to ensure professional interactions
- Exceptional customer service skills with the ability to communicate clearly via phone or in person
- Technical proficiency in computer literacy, typing accuracy, proofreading, and data entry accuracy
- Strong time management skills to prioritize tasks efficiently while maintaining attention to detail
Join us to be part of a vibrant team where your organizational talents and technical skills will make a real difference! We value energetic professionals who are eager to contribute positively while developing their career in office administration and bookkeeping.
Expected hours: 40.0 per week
Work Location: In person