What are the responsibilities and job description for the Court Services Clerk I position at Gilbert, Arizona?
We Are Seeking
Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Court Services Clerk.
The Court Services Clerk reports to a Court Administrative Supervisor. The primary function of this position is to provide clerical and technical support to the courts by receiving, preparing, and processing various types of legal documents, maintaining databases and automated files/records, receiving and recording payments, and by preparing, scheduling, and/or coordinating operational activities such as docket scheduling and bailiff and jury coordination. Providing excellent customer service in person and over the phone is essential to this position.
This position works on-site. This position's work schedule and hours are Monday - Thursday, 7:00 AM to 6:00 PM.
This position is At-Will and FLSA Non-Exempt - eligible for overtime compensation.
About You
At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
This position requires a pre-employment drug screen.
Physical Demands And Working Conditions For This Position Include
This position has been designated as a Sedentary position that spends a majority of their workday in an office environment. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
Why Team Gilbert?
To view the slide show presentation above, click here.
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Have you completed high school or earned a GED?
Do you have three years of clerical experience in a legal or court work environment?
If you indicated in the previous question you have clerical experience in a legal or court work environment, such as a courtroom, prosecutor's office or an attorney's office, please describe your experience in detail in the space below. If not, please enter N/A.
05
Do you have experience handling confidential and/or time sensitive information, date stamping, distributing and processing court-related and/or legal (court, prosecutor's office, attorney's office) documents?
If you indicated you have the experience listed in the previous question, please describe your experience in detail in the space below. If not, please enter N/A.
07
How many years of experience do you have researching data, and entering, maintaining and updating a case and/or record management system?
If you indicated you have the experience listed in the previous question, please describe your experience in detail in the space below. If not, please enter N/A.
09
Do you have customer service experience?
If you indicated you have customer service experience in the previous question, please check all that apply:
If you indicated in the previous question that you have the specific customer service experience asked, please describe your experience in detail in the space below. If not, please enter N/A.
12
Do you have experience producing legal documents?
If you indicated you have the experience producing legal documents, please check all that apply:
Please check all boxes that apply. I am proficient at:
Please describe your level of proficiency translating between English and Spanish.
How many years of experience do you have with a Courts Case Management System?
If you have indicated that you have Court Case Management System experience, which systems do you have?
18
The Following Question Is Strictly Confidential And Will Not Be Made Part Of Your Application For Employment. Preference Status Per Arizona Revised Statute 38-492 (select All That Apply)
Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Court Services Clerk.
The Court Services Clerk reports to a Court Administrative Supervisor. The primary function of this position is to provide clerical and technical support to the courts by receiving, preparing, and processing various types of legal documents, maintaining databases and automated files/records, receiving and recording payments, and by preparing, scheduling, and/or coordinating operational activities such as docket scheduling and bailiff and jury coordination. Providing excellent customer service in person and over the phone is essential to this position.
This position works on-site. This position's work schedule and hours are Monday - Thursday, 7:00 AM to 6:00 PM.
This position is At-Will and FLSA Non-Exempt - eligible for overtime compensation.
About You
At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:
You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty. You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes. You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required.
- High School Diploma or GED
- 3 years of clerical experience in a legal or court work environment
- Bi-lingual ability, Spanish/English is highly desirable
This position requires a pre-employment drug screen.
Physical Demands And Working Conditions For This Position Include
This position has been designated as a Sedentary position that spends a majority of their workday in an office environment. Click here to learn more about the different physical exertion levels as defined by the Social Security Administration.
The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.
Why Team Gilbert?
To view the slide show presentation above, click here.
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so please be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
- Yes
- No
Have you completed high school or earned a GED?
- Yes
- No
Do you have three years of clerical experience in a legal or court work environment?
- Yes
- No
If you indicated in the previous question you have clerical experience in a legal or court work environment, such as a courtroom, prosecutor's office or an attorney's office, please describe your experience in detail in the space below. If not, please enter N/A.
05
Do you have experience handling confidential and/or time sensitive information, date stamping, distributing and processing court-related and/or legal (court, prosecutor's office, attorney's office) documents?
- Yes
- No
If you indicated you have the experience listed in the previous question, please describe your experience in detail in the space below. If not, please enter N/A.
07
How many years of experience do you have researching data, and entering, maintaining and updating a case and/or record management system?
- No experience in this area
- Less than one year
- 1-2 years
- 2-3 years
- 3 years
If you indicated you have the experience listed in the previous question, please describe your experience in detail in the space below. If not, please enter N/A.
09
Do you have customer service experience?
- Yes
- No
If you indicated you have customer service experience in the previous question, please check all that apply:
- Assisting the general public in person and on the phone
- Updating databases to reflect payments, issuing receipts, balancing payment receipts, and preparing monies for deposit
- Processing legal documents such as motions, dispositions, revocation and other court records
- Maintaining confidential information
- None of the above
- Not applicable
If you indicated in the previous question that you have the specific customer service experience asked, please describe your experience in detail in the space below. If not, please enter N/A.
12
Do you have experience producing legal documents?
- Yes
- No
If you indicated you have the experience producing legal documents, please check all that apply:
- Protective Orders/Injunctions
- Issuing warrants for arrest
- Certified records requests
- Rulings
- Sentencing Documents
- None of the above
- Not applicable
Please check all boxes that apply. I am proficient at:
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft Powerpoint
- Onbase
Please describe your level of proficiency translating between English and Spanish.
- No experience
- Beginner
- Intermediate
- Advanced
How many years of experience do you have with a Courts Case Management System?
- No Experience
- Less than one year
- 1-2 years
- 2-3 years
- 3 years
If you have indicated that you have Court Case Management System experience, which systems do you have?
18
The Following Question Is Strictly Confidential And Will Not Be Made Part Of Your Application For Employment. Preference Status Per Arizona Revised Statute 38-492 (select All That Apply)
- Veteran
- Disabled Veteran
- Veteran's Spouse/Surviving Spouse
- Disabled Person
- Required Question