What are the responsibilities and job description for the Temporary Administrative Clerk - Elections position at Gila County?
This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7399424
Acts as receptionist in receiving and screening visitors/callers, taking
messages and directing calls to appropriate parties; provides factual
information to inquiries regarding County or departmental activities and
functions which may require the explanation of rules, policies and
procedures.
Types correspondence, reports, forms, meeting minutes, summaries of work
and specialized documents related to the organizational unit to which
assigned from drafts, notes, dictated tapes, or brief instructions,
proofreads and checks typed and other materials for accuracy,
completeness, compliance with departmental policies, and correct English
usage, including grammar, punctuation, and spelling.
Prepares licenses, resolutions, citations, warning tickets and/or court
documentation as required; prepares and updates a variety of reports and
records which may require the use of arithmetic calculations and
consolidating materials from several sources; provides information to
law enforcement agencies, courts, attorneys and the public in accordance
with legal requirements governing release of information.
Enters, edits and retrieves data and prepares periodic or special
reports, using a computer system and following established formats and
menus; may perform production computer information entry and ensures
accuracy of information entered into departmental computer systems and
databases.
May provide the public with departmental forms and/or applications;
assists them with forms completion; makes copies of reports and
documentation for the public and relevant organizations/agencies.
May receive departmental fees and monies; documents payments and issues
related receipts.
Establishes and maintains office files; researches and compiles
information from such files; purges files as required; prepares,
processes, files and maintains departmental records and documentation.
Performs general office duties including faxing, updating phone lists,
scheduling meeting rooms, and ordering office supplies; delivers, picks
up, processes and distributes departmental mail; distributes courier
deliveries.
Maintains records and processes forms, such as work orders, purchase
requisitions and others specific to the organizational unit; may make
arithmetic or standard statistical calculations; assists with processing
employee time reporting and/or administering applicant testing.
Compiles materials for meetings, prepare agendas and attend such
meetings to take summary notes as required; attends relevant meetings,
conferences and training sessions; may take meeting notes as required.
May maintain and update inventory records of department inventory list
and equipment in database; track and report on equipment.
Operates a variety of office machines and equipment including personal
computers, typewriters, adding machines, calculators, alpha readers,
data processing terminals, printers, copiers, binders, collators, and
microfilm equipment as needed.
information, please see: https://www.azjobconnection.gov/jobs/7399424
Acts as receptionist in receiving and screening visitors/callers, taking
messages and directing calls to appropriate parties; provides factual
information to inquiries regarding County or departmental activities and
functions which may require the explanation of rules, policies and
procedures.
Types correspondence, reports, forms, meeting minutes, summaries of work
and specialized documents related to the organizational unit to which
assigned from drafts, notes, dictated tapes, or brief instructions,
proofreads and checks typed and other materials for accuracy,
completeness, compliance with departmental policies, and correct English
usage, including grammar, punctuation, and spelling.
Prepares licenses, resolutions, citations, warning tickets and/or court
documentation as required; prepares and updates a variety of reports and
records which may require the use of arithmetic calculations and
consolidating materials from several sources; provides information to
law enforcement agencies, courts, attorneys and the public in accordance
with legal requirements governing release of information.
Enters, edits and retrieves data and prepares periodic or special
reports, using a computer system and following established formats and
menus; may perform production computer information entry and ensures
accuracy of information entered into departmental computer systems and
databases.
May provide the public with departmental forms and/or applications;
assists them with forms completion; makes copies of reports and
documentation for the public and relevant organizations/agencies.
May receive departmental fees and monies; documents payments and issues
related receipts.
Establishes and maintains office files; researches and compiles
information from such files; purges files as required; prepares,
processes, files and maintains departmental records and documentation.
Performs general office duties including faxing, updating phone lists,
scheduling meeting rooms, and ordering office supplies; delivers, picks
up, processes and distributes departmental mail; distributes courier
deliveries.
Maintains records and processes forms, such as work orders, purchase
requisitions and others specific to the organizational unit; may make
arithmetic or standard statistical calculations; assists with processing
employee time reporting and/or administering applicant testing.
Compiles materials for meetings, prepare agendas and attend such
meetings to take summary notes as required; attends relevant meetings,
conferences and training sessions; may take meeting notes as required.
May maintain and update inventory records of department inventory list
and equipment in database; track and report on equipment.
Operates a variety of office machines and equipment including personal
computers, typewriters, adding machines, calculators, alpha readers,
data processing terminals, printers, copiers, binders, collators, and
microfilm equipment as needed.