What are the responsibilities and job description for the Court Administrative Assistant position at Gila County?
This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/7151154
The purpose of this position is to provide legal, clerical and customer service support for an assigned area of the Gila County Superior Court. This position processes appeals and post-conviction relief petitions, mental health, juvenile dependencies, severance, adoptions, Title 8 guardianships and coordinates Arbitrated cases. Prioritizes, calendars and processes appeals; processes post-conviction relief (PCR) petitions and prepares minute entries to appoint attorney for defendant; monitors pending petitions; dockets, scans, and files notices and orders relating to PCR petitions and provides related statistics for reports. Dockets, scans, indexes, files, and analyzes legal documents, judgments and specific minute entries; performs data entry; prepares legal documentation pursuant to court orders, rules and statutes; expedites processing of juvenile dependency and mental health petitions for submission to the court for signature; maintains logs and work production records; prepares routine reports and correspondence related to official court actions, document processing, and case status. Processes changes of revenue for incoming and outgoing cases; creates new case files and administers associated fees, correspondence and forms. Directs and responds to telephone calls, assisting public with court forms, document filing procedures, and other matters requiring application of technical/legal judicial procedures and practices; receives and completes orders for services/materials from public or employees; assists individuals in locating information; explains fees and fines; processes departmental mail; may issue marriage licenses and process passport applications; travels to Payson satellite office, as needed. Coordinates arbitration hearing activities for civil cases, which involves randomly selecting and assigning arbitrators; generates minute entries to notify counsel and relevant parties; tracks cases and removes from arbitration calendar when complete; administers inactive calendar by notifying counsel and relevant parties that case is at risk for dismissal; and prepares and processes orders of dismissal and purges closed files. Completes 16 hours of mandatory continuing education and United States Passport Agent certification yearly.
The purpose of this position is to provide legal, clerical and customer service support for an assigned area of the Gila County Superior Court. This position processes appeals and post-conviction relief petitions, mental health, juvenile dependencies, severance, adoptions, Title 8 guardianships and coordinates Arbitrated cases. Prioritizes, calendars and processes appeals; processes post-conviction relief (PCR) petitions and prepares minute entries to appoint attorney for defendant; monitors pending petitions; dockets, scans, and files notices and orders relating to PCR petitions and provides related statistics for reports. Dockets, scans, indexes, files, and analyzes legal documents, judgments and specific minute entries; performs data entry; prepares legal documentation pursuant to court orders, rules and statutes; expedites processing of juvenile dependency and mental health petitions for submission to the court for signature; maintains logs and work production records; prepares routine reports and correspondence related to official court actions, document processing, and case status. Processes changes of revenue for incoming and outgoing cases; creates new case files and administers associated fees, correspondence and forms. Directs and responds to telephone calls, assisting public with court forms, document filing procedures, and other matters requiring application of technical/legal judicial procedures and practices; receives and completes orders for services/materials from public or employees; assists individuals in locating information; explains fees and fines; processes departmental mail; may issue marriage licenses and process passport applications; travels to Payson satellite office, as needed. Coordinates arbitration hearing activities for civil cases, which involves randomly selecting and assigning arbitrators; generates minute entries to notify counsel and relevant parties; tracks cases and removes from arbitration calendar when complete; administers inactive calendar by notifying counsel and relevant parties that case is at risk for dismissal; and prepares and processes orders of dismissal and purges closed files. Completes 16 hours of mandatory continuing education and United States Passport Agent certification yearly.