Administrative Assistant

Role Description

We are seeking a reliable, detail-oriented Administrative Assistant to support our day-to-day operations and ensure the office runs smoothly. The ideal candidate is highly organized, proactive, and comfortable handling a mix of administrative tasks, communication support, scheduling, and light project coordination. This role will work closely with multiple departments and requires strong computer skills, professionalism, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Provide daily administrative support to office staff and leadership.
• Manage calendars, schedule meetings, and coordinate Zoom calls.
• Prepare documents, reports, and spreadsheets using Microsoft Excel and Word.
• Assist with email campaigns and light marketing tasks using Mailchimp.
• Greet and assist visitors, vendors, and team members in the office.
• Manage incoming phone calls and general inquiries.
• Support basic accounting or billing tasks as needed (data entry, filing, updating records).
• Track office inventory, supplies, and place orders when necessary.
• Assist with onboarding tasks and company-wide communications.
• Perform other general office duties to support daily operations.

Required Skills & Qualifications

• Strong proficiency in Excel and Word (formulas, formatting, data entry).
• Experience creating and sending campaigns through Mailchimp.
• Comfortable using Zoom and assisting with virtual meeting setup and troubleshooting.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• Professional, positive, and dependable work ethic.
• Strong problem-solving skills and willingness to take initiative.
• Ability to work in person, Monday–Friday.

What We Offer

• Competitive hourly pay at $20-25/hour
• PTO
• Opportunities for skill development and growth

Company Description

Since 2010, GigRent has specialized in providing audio-visual and technical equipment rentals along with professional training to support events of all sizes worldwide. We pride ourselves on offering a diverse inventory, unparalleled quality, and a customer-centric approach that prioritizes collaboration and success. Operating 24/7, we provide expert guidance and troubleshooting to ensure every event runs smoothly. Whether it's a local meeting or an international convention, we are dedicated to delivering exceptional service and fostering successful outcomes for our clients.