What are the responsibilities and job description for the Senior Document Controls Specialist position at Giga Energy?
Why Join Giga
As a Senior Document Controls Specialist at Giga, you'll be the backbone of how we capture, manage, and protect the critical technical information powering our infrastructure buildout. You're not filing paperwork — you're ensuring that every drawing, specification, RFI, and submittal gets to the right person at the right time, with full version integrity. In a business where physical infrastructure moves fast and mistakes are expensive, your systems will directly determine how effectively our Engineering and Construction teams execute. You'll own this function end to end, build structure where there isn't any, and raise the bar on how a modern energy infrastructure company manages its technical documentation.
Where You'll Work
We are an in-office culture — velocity matters when you're building physical infrastructure, and the best decisions happen in the room. This role is ideally based in our San Francisco, Long Beach, or Houston offices, with full-time onsite expectations outside of bi-weekly WFH Fridays.
That said, we will make exceptions for truly exceptional talent if you live outside one of our hubs. If you're the right person for this role, we'll have a conversation about what works.
Responsibilities
We don't use "A-player" loosely. Here's what it actually means at Giga:
Antifragile. You don't just survive chaos, you get better because of it. When things break, change, or move sideways, you don't freeze. You adapt faster than the problem evolves.
High Agency. You don't wait to be told what to do. You see the gap, you fill it. If something is blocking progress, you find a way around it, over it, or through it without asking for permission.
Executors. Ideas are cheap. We hire people who ship. You're the person who turns a whiteboard sketch into something real while everyone else is still scheduling the next meeting about it.
Bias to Action. Perfect is the enemy of done. You'd rather make a decision with 80% of the information and course correct than sit around waiting for 100% that never comes.
Speed. We move fast because the opportunity demands it. You're not reckless, but you understand that in this industry, the team that moves fastest wins. And you like winning.
Equal Opportunity Employer Statement
Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
- The Pace: We're building at a speed most companies talk about but never actually operate at. If you've been bored somewhere else, you won't be here.
- The Impact: Every person at Giga touches the work that matters. No layers, no waiting for approval chains. You'll see your fingerprints on what we ship.
- The Team: A team of operators defining the future of AI infrastructure. We recruit A-players from the most innovative companies in the world, and they choose Giga because the work here means more.
- The Moment: AI doesn't run without power, and that's us. Giga is the picks and shovels behind the AI revolution. This industry is about to explode, and you'll be in the room where it's already happening.
As a Senior Document Controls Specialist at Giga, you'll be the backbone of how we capture, manage, and protect the critical technical information powering our infrastructure buildout. You're not filing paperwork — you're ensuring that every drawing, specification, RFI, and submittal gets to the right person at the right time, with full version integrity. In a business where physical infrastructure moves fast and mistakes are expensive, your systems will directly determine how effectively our Engineering and Construction teams execute. You'll own this function end to end, build structure where there isn't any, and raise the bar on how a modern energy infrastructure company manages its technical documentation.
Where You'll Work
We are an in-office culture — velocity matters when you're building physical infrastructure, and the best decisions happen in the room. This role is ideally based in our San Francisco, Long Beach, or Houston offices, with full-time onsite expectations outside of bi-weekly WFH Fridays.
That said, we will make exceptions for truly exceptional talent if you live outside one of our hubs. If you're the right person for this role, we'll have a conversation about what works.
Responsibilities
- Own and administer Giga's document management system (DMS), ensuring all project documentation — drawings, specs, submittals, RFIs, transmittals, and correspondence — is captured, version-controlled, and accessible across Engineering and Construction teams.
- Establish and enforce document control procedures, naming conventions, and workflows; drive adoption across internal teams and external contractors/vendors.
- Manage the full lifecycle of engineering drawings and technical documents, including issuance, revision tracking, and as-built documentation.
- Coordinate with Engineering, Procurement, and Construction teams to ensure documentation milestones align with project schedules; proactively flag gaps or delays.
- Process and track submittals, RFIs, and change documentation with accuracy and speed; maintain auditable logs and ensure timely distribution to relevant stakeholders.
- Support third-party audits, permitting processes, and regulatory submissions by ensuring documentation packages are complete, accurate, and properly controlled.
- Identify opportunities to improve document control processes and tooling; lead implementation of improvements with minimal supervision.
- Onboard and train project team members on document control systems, processes, and standards.
- 5 years of document controls experience on large-scale capital projects in energy, construction, infrastructure, or industrial sectors.
- Deep expertise with at least one enterprise DMS platform (e.g., Procore, Aconex, ProjectWise, ACC, SharePoint, or equivalent).
- Demonstrated experience managing controlled documents across multi-disciplinary engineering and construction teams.
- Strong working knowledge of engineering document types: drawings, P&IDs, SLDs, specifications, submittals, RFIs, transmittals, and as-builts.
- Extensive experience managing document workflows, technical drawing reviews, and revision/version control using enterprise DMS platforms.
- Exceptional organizational skills and meticulous attention to detail — you catch errors before they become problems.
- Ability to build and enforce processes in a fast-moving environment without sacrificing accuracy or compliance.
- Strong communication skills with the ability to work effectively across technical and non-technical stakeholders.
- Experience supporting utility-scale power, data center, or high-voltage electrical infrastructure projects.
- Familiarity with permitting documentation requirements for large energy or industrial facilities.
- Ability to design, configure, and deploy a scalable DMS from inception, ensuring alignment with project, regulatory, and operational requirements.
- Exposure to ISO 9001 or similar quality management systems and their documentation requirements.
- Proficiency with multiple DMS platforms or experience migrating between systems.
- Subsidized health, dental, and vision insurance
- Equity (options) in a rapidly growing startup
- 401(k) with 4% employer match
- Unlimited PTO
- Parental leave
- Healthcare and Dependent Care Flexible Spending Accounts (FSA) or Health Savings Account (HSA)
- Commuter benefits
- Monthly team onsites where all offices come in-person to collaborate
We don't use "A-player" loosely. Here's what it actually means at Giga:
Antifragile. You don't just survive chaos, you get better because of it. When things break, change, or move sideways, you don't freeze. You adapt faster than the problem evolves.
High Agency. You don't wait to be told what to do. You see the gap, you fill it. If something is blocking progress, you find a way around it, over it, or through it without asking for permission.
Executors. Ideas are cheap. We hire people who ship. You're the person who turns a whiteboard sketch into something real while everyone else is still scheduling the next meeting about it.
Bias to Action. Perfect is the enemy of done. You'd rather make a decision with 80% of the information and course correct than sit around waiting for 100% that never comes.
Speed. We move fast because the opportunity demands it. You're not reckless, but you understand that in this industry, the team that moves fastest wins. And you like winning.
Equal Opportunity Employer Statement
Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.