What are the responsibilities and job description for the Bilingual Administrative Assistant (Spanish) position at Gibbs Houston Pauw?
Gibbs Houston Pauw is looking for an Administrative Assistant to manage our client intake process and support our finance team.
As an administrative assistant, you will be the first point of contact for clients who seek to sign a contract. You will draft contracts for signature and provide orientation to billing.
You will open new case matters as well as providing support to the finance/billing team. To be successful as an administrative assistant, you should be willing to work closely with a dedicated administrative/finance team and be comfortable with working directly with clients to ensure a smooth onboarding experience.
You should be able to deal with time sensitive matters effectively, while streamlining office operations as much as possible. Multitasking and organizational skills are essential for this position.
Ultimately, an administrative assistant’s duties and responsibilities are to ensure client onboarding happens smoothly and that the finance team has all the needed support throughout each day.
WFH: Hybrid. Employee will be expected in office a minimum of 3 days a week.
Responsibilities
- Prepare and manage client fee agreements and contracts.
- Create and maintain new matters in Clio.
- Provide administrative support to the finance and legal teams.
- Assist with basic accounting and billing-related tasks.
- Maintain accurate records and perform other administrative duties as needed.
Skills
- Previous administrative experience.
- Experience with Clio ( preferred).
- Basic accounting knowledge(preferred).
- Fluency in Spanish (required)
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
- Customer service minded.
- High school degree or AA degree (preferred but no required)
Job Type: Full-time
Benefits:
- Pay: From $22-28 per hour
- Sick and PTO accrual
- Health insurance after three months (medical, dental, vision, HSA/FSA)
- 401K with employer matching after 1 year of employment
- Orca Card with unlimited pass
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Language:
- Spanish (Required)
Work Location: In person
Salary : $22 - $28