What are the responsibilities and job description for the Marketing Coordinator position at Ghirardelli Associates?
Brief Description
At Ghirardelli Associates we take pride in the accomplishments of our Associates and the environment that we foster. As a Great Place to Work, we strive to provide continuous growth and opportunities for our employees with the best benefits package and competitive wages we can offer. We’re not just an employer, we are family! We are proud to shape the communities we live in, while creating a positive environment for our associates to foster creativity and growth.
Associate Perks
Work & Life
Position Summary
We are seeking a detail-oriented and versatile Marketing Coordinator to support our marketing and business development efforts across multiple initiatives. This role will focus on preparing compelling proposals and Statements of Qualifications (SOQs), developing custom marketing materials, and coordinating pursuit strategies in response to RFPs, RFQs, and other solicitations. The Marketing Coordinator will take an active role in proposal development from pre-proposal planning through final submission, ensuring all deliverables meet our high standards for quality and professionalism.
Key responsibilities include leading and participating in proposal teams, attending pre-proposal meetings, creating, compiling and formatting marketing content, and leading presentations and award submittals. The role also supports client research, lead tracking, and coordination with subconsultants, while helping maintain a library of marketing collateral and promotional items.
Success in this role requires excellent time management, strong communication skills, attention to detail, and proficiency in tools such as Adobe InDesign, Photoshop, and Microsoft Office. The ideal candidate is a collaborative team player who can balance multiple priorities and contribute to a fast-paced, deadline-driven environment.
Duties & Responsibilities
Including but not limited to...
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit for up to 6 to 8 hours per day. The associate frequently is required to use hands to finger, handle, or feet. Repetitive reaching, repetitive hand use. The associate is occasionally required to stand. The associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Ghirardelli Associates is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Wage Range
$32.00- $51.00 /per hour
At Ghirardelli Associates we take pride in the accomplishments of our Associates and the environment that we foster. As a Great Place to Work, we strive to provide continuous growth and opportunities for our employees with the best benefits package and competitive wages we can offer. We’re not just an employer, we are family! We are proud to shape the communities we live in, while creating a positive environment for our associates to foster creativity and growth.
Associate Perks
Work & Life
- Competitive PTO
- 9 Paid Holidays
- Generous Education Allowance
- Bonus Programs
- Company Vehicle (depending on assignment)
- Medical Insurance
- Dental Insurance
- Vision Plan
- Flexible Spending Plan (FSA)
- Health Spending Account (HSA)
- Wellness Rewards Program
- Life Insurance
- Profit Sharing
- 401(k) Plan (employer matching program)
Position Summary
We are seeking a detail-oriented and versatile Marketing Coordinator to support our marketing and business development efforts across multiple initiatives. This role will focus on preparing compelling proposals and Statements of Qualifications (SOQs), developing custom marketing materials, and coordinating pursuit strategies in response to RFPs, RFQs, and other solicitations. The Marketing Coordinator will take an active role in proposal development from pre-proposal planning through final submission, ensuring all deliverables meet our high standards for quality and professionalism.
Key responsibilities include leading and participating in proposal teams, attending pre-proposal meetings, creating, compiling and formatting marketing content, and leading presentations and award submittals. The role also supports client research, lead tracking, and coordination with subconsultants, while helping maintain a library of marketing collateral and promotional items.
Success in this role requires excellent time management, strong communication skills, attention to detail, and proficiency in tools such as Adobe InDesign, Photoshop, and Microsoft Office. The ideal candidate is a collaborative team player who can balance multiple priorities and contribute to a fast-paced, deadline-driven environment.
Duties & Responsibilities
Including but not limited to...
- Supporting and participating on a proposal team responding to RFPs, RFQs, awards submittals, roster applications, etc., including the pre-proposal process
- Attend pre-proposal meetings, as needed
- Developing marketing proposals and supporting materials
- Compiling all proposal materials (graphics, text, forms and subconsultant material) into a polished, client-ready package
- Developing qualifications packages, resumes, project descriptions, awards submittals and other custom marketing materials
- Supporting pursuit and presentation activities as needed
- Provide support to business development professionals and project professionals through client research and lead management
- Adhering to Ghirardelli Associates high standards for quality in all marketing deliverables
- Assist in developing and maintaining supplies of marketing collateral and promotional items
- Bachelor’s degree in Marketing, Business Administration or related field strongly preferred or equivalent years of experience in lieu of degree
- 5 years of relevant experience and/or CPSM desired
- Excellent communication and coordination skills (both oral and written)
- Strong writing abilities
- Strong interpersonal skills
- Very strong graphic design/layout and long document management skills
- Adobe InDesign experience and strong Adobe Creative Suite experience
- The ability to work in Microsoft Word, Excel and PowerPoint (e.g. create, maintain, edit documents).
- Superior interpersonal, organizational and time management skills
- Strong attention to detail
- Ability to produce high quality materials under deadline pressure
- Ability to work both independently and as part of a team
- Some travel may be necessary
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit for up to 6 to 8 hours per day. The associate frequently is required to use hands to finger, handle, or feet. Repetitive reaching, repetitive hand use. The associate is occasionally required to stand. The associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Ghirardelli Associates is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
Wage Range
$32.00- $51.00 /per hour
- The wage range listed above is for this specific job posting and hire.
Salary : $32 - $51