Accounts Payable Specialist

Company Description Ghidorzi Design | Build | Develop is a design, build, real estate development and hospitality firm based in Wausau, WI with a passion for building community through sustainable buildings that stand the test of time. This position reports to the Sr. Accountant and is a key member of our accounting team.

Role Description The Accounts Payable Specialist is a full-time, on-site role based in Wausau, WI. This role is responsible for entering invoices, checking for proper coding, preparing reports, printing checks, matching invoices to checks, preparing documents for mailing and maintaining all related files.

Additional responsibilities include:

• Process company billing and invoices, which includes statement preparation
• Track costs of new and existing projects including the creation of A|A documents for billing to job owners, posting billing invoices, tracking payments of A|A documents and tracking balances after invoice completion.
• Enter title company checks and manual checks into the system
• Create internal organization on invoices for tracking project labor across construction, design, and property management.
• Communicate with vendors regarding payment status/open invoices.
• Maintain the vendor database, including vendor and subcontractor insurance information and W9 forms, communicating directly with vendors and subcontractors as needed
• Prepare 1099s and 1096s, providing them to recipients and state and federal government in accordance with established deadlines
• Close month and year end information in Sage system
• Process employee expense reimbursements and maintain reports

Qualifications

• Demonstrated experience with accounting fundamentals, including Accounting, Finance, and Journal Entries (Accounting).
• Ability to manage and reconcile Expense Reports with strong accuracy and timeliness.
• Strong Analytical Skills to interpret financial data, identify discrepancies, and support process improvements.
• Proficiency with accounting software and Microsoft Office (especially Excel); experience with ERP systems is a plus.
• Job costing experience is preferred; however, we are willing to train the right candidate
• High level of attention to detail, organizational skills, and ability to manage multiple deadlines.
• Effective written and verbal communication skills, with a customer-focused approach when working with vendors and colleagues.
• Prior experience in accounts payable or a similar accounting support role preferred.
• Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent relevant experience.