Office Manager / Receptionist

Job Overview
We are seeking a dynamic and organized Office Manager / Receptionist to be the welcoming face and efficient coordinator of our busy grooming salon. This vital role combines front desk responsibilities with comprehensive office management, ensuring smooth daily operations, effective communication, and a positive atmosphere for staff and visitors alike. The ideal candidate must be an animal lover and thrive in a fast-paced setting, demonstrate exceptional organizational skills, and possess a proactive approach to problem-solving. This paid position offers an exciting opportunity to contribute to a well-functioning workplace while honing your administrative expertise.

Responsibilities

• Greet visitors, clients with professionalism and warmth and provide excellent phone etiquette.
• Manage the front desk area, including scheduling appointments, handling incoming calls, and directing inquiries efficiently.
• Oversee calendar management for appointments, ensuring all schedules are coordinated seamlessly.
• Coordinate event planning activities such as office celebrations, training sessions, or community outreach events to foster team engagement.
• Maintain accurate filing systems—both digital and physical—ensuring confidentiality and easy retrieval of documents.
• Handle vendor management tasks including invoicing, purchase orders, and maintaining good relationships with suppliers.
• Assist with human resources functions such as onboarding new employees, managing payroll processes using ADP or similar software, and supporting employee recordkeeping.
• Support office budgeting and bookkeeping activities to monitor expenses and ensure financial accuracy.
• Oversee general office supplies inventory and place orders as needed to keep the workspace fully stocked.
• Manage office equipment maintenance and coordinate repairs or replacements promptly.

Requirements

• Proven experience in office management or administrative roles within a professional environment.
• Excellent organizational skills with keen attention to detail; capable of multitasking in a busy setting.
• Familiarity with calendar management tools, and basic bookkeeping.
• Experience in event planning, vendor management, and human resources functions is highly desirable.
• Knowledge of payroll processing, budgeting, filing systems, and clerical procedures.
• Join us in creating an efficient, welcoming workspace where every detail matters! This role offers an engaging environment for motivated individuals eager to develop their administrative expertise while making a meaningful impact on daily operations.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25